Non-Exempt Temporary or Casual

80% (25 hours) -
General administrative support & office management
Serves as front desk administrative support for the Division's main office.
Greets and assists faculty, staff and visitors; provides general information and resource support including timely mail and package processing. Prepares and coordinates outgoing mail, including FedEx, UPS, USPS, DHL and Campus Courier shipments.
Triages all phone, email and fax inquiries for idimdivision account. Electronic scanning for filing and records management
Inventories office supplies and orders replacement supplies as needed. Maintains supply levels for office machines.
Works with vendors, pay invoices, reconcile divisional costs.
Troubleshoots technology issues. and reports and tracks facilities issues.
Coordinates and maintains departmental conference rooms including reservations in Google Calendar. (includes B408 rsvp and reminders). Maintains and cleans main office, touchdowns.

Work with team members and perform various duties as assigned:
Data management, including creation of Excel and Google spreadsheets. Examples: computer and printer inventory, pagers and OIT reconciliation, billing, audits, management, tracking and documentation
Maintaining faculty CVs in Works
Compilation of mailing lists; including maintenance of directories, quarterly phone directory update and distribution, organization charts and list servs
Reassign, recycle or order technology, as needed.
Project support as assigned by administrative team and leadership.

15% (5 hours) - Student oversight and project support
Prepare student worker materials, guides and documents
Participate in student recruitment efforts
Be available to student workers for questions and support
Work with leadership to prioritize, assign and monitor student projects and tasks.
Guide and train incoming students

5% (2 hours) - Other duties as assigned
Provides support to administrative staff and faculty for special projects or tasks, as needed. Cross coverage

All required qualifications must be included in the application materials

Required Qualifications:
One year of experience in a general office setting and/or training beyond high school is required. General office skills at the intermediate level.

Preferred qualifications:
Experience working in higher education or healthcare setting, preferred.
Temporary Administrative Support

Pay Range: $15.25 - $20.00 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).