Purchasing Specialist - MS Finance

Position Overview

This Medical School position will provide primary purchasing and accounting support to assigned Dean's Office units and OME (the Office of Medical Education) for Twin Cities, Duluth, and St. Cloud campuses as well as backup support to MSIC (Medical School Institutes and Centers) and Duluth Medical School Departments.

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is mostly remote, with option for on campus touch down spaces.

Duties/Responsibilities

70%: Purchasing

• Create Purchase Orders (CPS, standard purchases, blanket orders, vendor setup) and process PO payments, check requests and non-PO payments.
• Process Chrome River reimbursements
• Reconcile Pcard transactions for self and others
• Vendor setup, vendor maintenance and billing for External Service Organizations
• Monitor Dean's office purchasing email account for requests
• Act as a purchasing policy resource for faculty and staff in Medical School Administration and others

25%: Accounting

• Collaborate with Student Affairs in processing student payments and reimbursements
• Process journals and departmental deposits
• Reconcile monthly Campus club purchases and payments
• Maintain Code of Ethics forms

5%: Other

• Ad hoc purchasing queries
• Ad hoc reporting
• Other duties as assigned

Additional Information

• Bargaining unit consideration begins on 04/30/2025 and ends on 05/07/2025.
• Shift and Hours of Work: M-F, incumbent is free to set their own hours but will need to be active from 9-3
• No overtime or consecutive Sunday work as a condition of employment

All required qualifications must be included in the application materials

Required Qualifications

• High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.
• Strong attention to detail
• Ability to manage multiple tasks, prioritize work, and meet deadlines effectively
• Proficient in using Microsoft Excel and other office software
• Ability to work effectively with individuals from diverse backgrounds and cultures, fostering an inclusive and supportive work environment

Preferred Qualifications

• Work experience in a higher education setting
• Familiarity with University of Minnesota accounting policies, procedures, and systems, including PeopleSoft/EFS

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $24.70 - $27.21 per hour; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Work Location: Hybrid

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).