Safety Administration Specialist

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe.

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Ameresco has a new opportunity for a Safety Administration Specialist. This role provides administrative, analytical, and operational support to the Safety & Risk Management Department. This position serves as a central resource for maintaining safety records, tracking employee training and qualifications, developing reports and presentations, and coordinating activities among regional and corporate safety managers across the East Coast.

Responsibilities:

• Safety Records Management: Maintain electronic safety records, training documentation, certifications, qualification files, and compliance databases; Ensure safety documentation is accurate, current, and readily available for audits, inspections, and management review; Assist in maintaining OSHA, regulatory, and company-required documentation; Monitor expiration dates for training, certifications, medical surveillance requirements, and qualification renewals; Support document control activities for safety plans, procedures, forms, and corporate safety programs.

• Training Administration: Track employee training assignments and completion status through Learning Management Systems (LMS) such as Vector Solution; Generate training compliance reports and distribute notifications regarding upcoming due dates and outstanding requirements; Coordinate training enrollments, equivalency reviews, and qualification assignments; Assist with onboarding and orientation tracking for new employees; Support regional safety managers in verifying employee qualifications for project-specific work.

• Data Analysis and Reporting: Compile and maintain performance data; Develop recurring reports related to training compliance, inspections and audits, incident and injury metrics, corrective action tracking; Create charts, dashboards, scorecards, and executive summaries for management review; Assist with preparing monthly, quarterly, and annual safety performance reports.

• Presentation Development: Prepare professional presentations for leadership meetings, safety committee meetings, customer reviews, and corporate communications; Convert technical safety information into clear visual presentations and executive-level summaries; Assist with development of safety campaigns, awareness materials, lessons learned, and training communications.

• Regional Coordination: Serve as an administrative liaison between East Coast safety managers and corporate safety leadership; Coordinate department meetings, action item tracking, and follow-up activities; Maintain calendars, schedules, and communication lists for safety initiatives; Collect and consolidate information from multiple regions into standardized reports; Support implementation of company-wide safety programs and initiatives.

• Administrative Support: Assist with scheduling meetings, preparing agendas, and documenting meeting minutes;Maintain departmental databases and SharePoint resources; Support audit preparation and corrective action tracking; Assist with special projects assigned by safety leadership; Participate in continuous improvement efforts related to safety processes and reporting systems.

• Other duties as assigned.

Minimum Qualifications:

• High School Diploma or an equivalent.

• Minimum of three (3) years of experience supporting a safety, environmental, construction, industrial, energy, or other related field operations organization.

• Demonstrated experience creating reports, presentations, and data summaries.

Additional Qualifications:

• Experience supporting a safety, environmental, construction, industrial, energy, or field operations organization

• Strong organizational, planning, and time management skills.

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

• Excellent verbal and written communication skills.

• Ability to manage confidential information appropriately.

• Ability to work independently and prioritize multiple tasks in a fast-paced environment.

• Experience with Learning Management Systems (LMS), such as Vector Solutions.

• Experience with Power BI, SharePoint, or other reporting tools.

• Familiarity with OSHA regulations and corporate safety management systems.

• Experience working with geographically dispersed teams is preferred.

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Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans.

All official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO

Ameresco is an Equal Opportunity Employer.