Japanese Bilingual Assistant - Administration and Public Relations

Position

Title: Japanese Bilingual

Assistant - Administration and Public Relations

Location: Schaumburg, IL (Hybrid: 2 days in-office,

3 days remote)

Classification: Non-Exempt

Work

Schedules: Standard

business hours with occasional weekend availability required for special

events.

Summary

This role is

responsible for facilitating internal and external communications regarding

membership, fundraising efforts, community events, and executive meetings at a

non-profit organization. The ideal candidate will provide comprehensive

administrative, event, and meeting support while helping drive public relations

initiatives and foundation grants processes.

Essential

Duties and Responsibilities include but are not limited to:

Administrative

& Database Management

• Answer
  
  inbound phone calls, manage email correspondence, and handle incoming and
  
  outgoing physical mail.
• Maintain
  
  office supply inventories and place order requests to maintain appropriate
  
  stock levels.
• Organize
  
  event invitations and maintain up-to-date attendee lists for meetings and
  
  special programs.
• Input
  
  and maintain accurate database records, including new member onboarding,
  
  member departures, fee payments, and contact updates.
• Maintain
  
  administrative student records for affiliated regional educational
  
  institutions.
• Assist
  
  with managing the administrative workflows for fundraising initiatives and
  
  foundation grant applications.

Event Support

& Public Relations

• Develop,
  
  draft, and distribute a weekly email newsletter to organizational members
  
  and partners.
• Organize
  
  culture committee programs, including art museum tours, wine seminars, and
  
  family-oriented activities.
• Coordinate
  
  community service initiatives and collaborative cultural events, including
  
  beach cleanups and regional heritage festivals.
• Support
  
  the planning and execution of foundation fundraising events and grant
  
  presentation ceremonies.
• Oversee
  
  guest reception and administrative logistics for major annual gala events.
• Coordinate
  
  prize collections and contributions from member organizations for
  
  educational competitions.
• Attend
  
  and support weekend events and programs as needed.

Meeting &

Executive Support

• Manage
  
  meeting invitations, RSVP tracking, and attendee rosters for committee and
  
  board gatherings.
• Assist
  
  executive leadership in communicating with partner chambers of commerce
  
  across North America.
• Draft
  
  articles covering organization events and proofread content for the online
  
  newsletter.
• Continuously
  
  identify opportunities to improve operational efficiency and
  
  cost-effectiveness.
• Perform
  
  special projects and miscellaneous duties as assigned by leadership.
• Maintain
  
  a clean, safe, and professional working environment while adhering to
  
  organizational policies and ethical standards.

Qualifications

Required:

• High
  
  School Diploma or equivalent; Associate's degree (A.A.) from a two-year
  
  college/technical school preferred, or equivalent combination of education
  
  and related experience.
• Superior
  
  bilingual communication skills in English and Japanese (written and
  
  spoken).
• Proficiency
  
  with standard office software, including Windows OS, MS Office (Word,
  
  Excel, PowerPoint), and internet research tools.
• Strong
  
  customer service, multi-tasking, time management, and organizational
  
  skills.
• High
  
  degree of integrity, adaptability, and ethical standards when handling
  
  confidential information.
• Valid
  
  driver's license and ability to drive as needed for event logistics.
• Physical
  
  ability to work in an office setting, operate standard desktop equipment,
  
  and occasionally lift or move up to 25 lbs.

• 1 to 2
  
  years of prior experience in business operations, administrative support,
  
  or event coordination (preferred).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.