Accounts Payable Clerk B

General Function:

• Role Overview: The Accounts Payable Clerk B is responsible for performing various clerical tasks related to accounts payable. This includes auditing, processing vendor invoices, and maintaining accurate records. The role requires knowledge of accounts payable procedures and the ability to work with multiple departments to resolve discrepancies. The clerk works under the general supervision of an Accounts Payable Manager or the Director of Accounting.

• Invoice Processing: Receives, audits, and processes vendor invoices against purchase orders for payment on accounts payable vouchers.
• Document Analysis: Analyzes supporting documents for completeness, accuracy, and ensures they have the proper approvals.
• Interdepartmental Coordination: Maintains positive working relationships with multiple departments by troubleshooting and analyzing invoice discrepancies and tracking communication.
• Batch Processing: Prepares, reviews, and releases regular and special batches of payments.
• Record Maintenance: Maintains accounts payable logs and records to ensure accurate documentation.
• Clerical Work: Performs routine to varied clerical tasks related to accounts payable operations.
• Office Support: Provides general office support as needed.

• Business Math & English: Knowledge of business math and English for accurate communication and calculations.
• Office Procedures & Accounting Systems: Familiarity with office procedures and automated accounting systems.
• Data Entry & Reporting: Skilled in data entry with the ability to produce accurate and timely reports.
• Mathematical Computation: Ability to make mathematical computations quickly and accurately.
• Interpersonal Skills: Ability to maintain effective working relationships and communicate effectively with others.
• Organization & Detail Orientation: Highly organized with strong attention to detail.
• Excel Proficiency: Knowledgeable in Microsoft Excel for data management and reporting.
• Multitasking Ability: Capable of managing high work volumes by multitasking effectively.

• Education: High School Diploma or General Education Development (GED) certificate, supplemented by coursework in data entry operations, typing, or a related area.
• Experience: 1-2 year's experience in accounts payable processing is preferred, though equivalent combinations of experience and training that provide the required knowledge, skills, and abilities are also acceptable.

This position requires a detail-oriented and organized individual with experience in accounts payable processes. The Accounts Payable Clerk B will be responsible for handling vendor invoices, ensuring accuracy in financial transactions, and maintaining effective communication with various departments. The ideal candidate should be proficient in data entry, knowledgeable in Excel, and capable of managing multiple tasks efficiently.