New

Project Coordinator- Facilities & Space Planning Coordinator

Equiliem
medical insurance, dental insurance, life insurance, 401(k)
United States, New York, New York
May 28, 2026
Project Coordinator - Facilities & Space Planning Coordinator New York, NY Pay: $35.00 - $42.00 per hour Job Summary The Project Coordinator supports the Real Estate Project Planning & Development (PPD) team in managing and executing commercial space planning and workplace modification initiatives across corporate facilities. This role is responsible for coordinating move/add/change (MAC) requests, supporting office space reconfigurations, and ensuring timely completion of workplace adjustments in collaboration with Architects, Planning Analysts, Facilities teams, and internal stakeholders. The position requires strong organizational skills, attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced, customer-facing enterprise environment. Job Responsibilities Monitor, review, and process incoming move/add/change (MAC) requests in the Maximo work management system Route, assign, and track work orders related to office moves, furniture installations, signage, and facilities modifications Maintain accurate tracking logs, spreadsheets, and documentation for all work requests, updates, and closeouts Provide regular status updates to stakeholders, leadership, and internal clients Support Architects and Planning teams with implementation of space planning changes and workplace layouts Update seating assignments, occupancy data, and floor plans within space management systems Print and distribute floor plans and workspace drawings as needed Conduct floor walks to assess workspace conditions, furniture needs, and layout accuracy Coordinate internal office moves, including scheduling furniture, equipment, and employee relocations Oversee coordination with moving teams, vendors, and Facilities Operations for execution of work Track and manage materials, equipment orders, and installation timelines Ensure all work orders and communications reference correct ticket numbers Create reports, summaries, and data tracking tools related to space utilization and move activity Monitor moving team logs, timesheets, and work activity for reporting and approval Meet with internal customers to gather requirements and provide updates on project status Provide administrative support including documentation, scanning, copying, and filing Ensure compliance with workplace standards, space planning guidelines, and operational procedures Job Requirements 2-5+ years of experience in project coordination, facilities coordination, space planning, real estate operations, or related corporate environment Experience working with work order or ticketing systems (Maximo preferred) Strong understanding of commercial office space planning and workplace operations Proficiency in Microsoft Excel, including data tracking, reporting, and pivot tables preferred Proficiency in Microsoft PowerPoint and general Microsoft Office tools Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Strong attention to detail and organizational skills Ability to work effectively with internal customers, vendors, and leadership Ability to interpret floor plans, occupancy data, and space utilization information Customer-facing experience with strong professional presence Education High school diploma or equivalent required Associate or bachelor's degree in business administration, facilities management, architecture, or related field preferred Work Experience Experience in facilities coordination, workplace planning, real estate operations, or administrative/project support in a corporate environment required or strongly preferred About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.