Facilities Coordinator - 139492

Under the direction of the Operations Manager, the incumbent coordinates the Animal Care Program's maintenance and logistical operations across more than 30 campus locations. The incumbent is responsible for assisting in the development of projects for the efficient movement of materials, equipment, and animals while serving as the liaison for University Facilities Management (FM), Environment Health and Safety (EH&S), and external vendors to maintain operational continuity. By evaluating departmental processes and troubleshooting facility maintenance problems, the role ensures that infrastructure and life support system repairs are effectively coordinated with FM and Husbandry to meet the evolving needs of the research community.

Operational responsibilities include coordinating the lifecycle of computerized maintenance work orders to ensure professional and efficient customer service. Additionally, the incumbent coordinates purchasing, bid proposals, and the logistical requirements of renovations and capital improvement projects.

The role also facilitates the coordination of departmental fleet vehicles, signage, and equipment. In the areas of safety and security, facilitates regular facility inspections to ensure adherence to OSHA and EH&S regulations and serves as a contact for emergency preparedness committees. By applying campus policies to resolve facilities management problems of moderate scope, the incumbent is involved and provides the coordination needed to ensure all logistical and facility objectives are successfully met.

This is a UC San Diego Internal Recruitment open to UC San Diego Employees Only

• Working knowledge of practices and procedures relating to facility maintenance.

• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.

• Skills to work under pressure of deadlines in a stressful environment.

• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.

• Skills to work independently and as part of a team.

• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints.

• Working knowledge of practices and procedures of safety and emergency preparedness.

• Demonstrated experience (typically four years min.) of experience in building maintenance work or an equivalent combination of education and experience.

• Demonstrated knowledge to on a variety of maintenance tasks.

• Excellent computer skills and knowledge of PC hardware and software, Windows OS, and standard business software including spreadsheet, database, email client, word processing, web applications, and presentation software (i.e. MS Office Suite), with willingness and ability to expand computer hardware/software knowledge to meet the needs of business.

• Must pass required background check.

• Must have valid CA driver license (or be willing to get within 10 days of hire). Must maintain good driving record and participate in DMV pull notice program throughout duration of employment.

• Must be willing to offset work schedule other than 8am-5pm, overtime, weekends and holidays.

• Requires working in multiple locations, including off campus sites.

• Must be willing to work in areas which may contain various hazardous materials including biohazards, chemical hazards, and radioisotopes, and requires wearing personal protective clothing and equipment for biohazard conditions.

• Job offer is contingent upon satisfactory clearance based on Background Check results.