Administrator II, Accounts Payable

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX 77381.

PURPOSE AND SCOPE:

This position is responsible for ensuring the EnergyCAP process runs smoothly (a utility bill management software system), that backup and/or supporting workers are trained and able to assist during peak workload periods or as needed, and that direct payments are processed. Position will communicate with internal and external contacts to ensure processes are implemented efficiently and to resolve a variety of issues as needed (such as software errors, upload issues, invoice and payment issues etc.).

ESSENTIAL JOB FUNCTIONS:

1. Monitors and coordinates the EnergyCAP utility bill management software system and processes. This includes but is not limited to:
   1. Acquiring information about utility meter identities from all Lone Star College (LSC) campuses
   2. Creating and monitoring GLmeter identities in EnergyCAP software
   3. Uploading cXML batches into iStar and ensuring EnergyCAP is interfacing correctly with the iStar billing system
   4. Plans processes, workflow, and timelines to ensure EnergyCAP interfacing is accurate and efficient
2. Strategizes and plans the optimum time to start the daily EnergyCAP processes and direct pay processes; ensures timely processing of utility invoices by making sure the meters are set up and interfaced, the invoices are scanned, and the utility bills for all campuses have arrived on time
3. Provides timely and accurate information for payment and accurate utility cost information
4. Responsible for coaching, developing, and scheduling work activities of backup staff as needed
5. Performs a variety of general Accounts Payable functions, such as reviewing invoice lists of AP Specialists to ensure data is correct, processing and managing direct pay invoices, researching and resolving budget exceptions with a variety of internal and external contacts, and reviewing issues generated from exception reporting, kick-out logs and Bill Capture Audits
6. Responsible for timely and accurate documentation and record keeping related to a variety of AP items, such as deleted vouchers, after-the-facts, voucher lists, etc.
7. Communicates with internal and external contacts to resolve issues as needed; this may include but is not limited to communicating with utility companies and other vendors regarding invoice issues, communicating with EnergyCAP regarding data upload issues, and communicating with LSC employees in various departments and at all levels as needed
8. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Basic understanding of Accounting and Accounts Payable principles and processes
• Understanding of or ability to quickly learn 3^rd party software that interfaces with iStar
• Excellent interpersonal and communication skills, both verbal and written
• Attention to detail and ability to cope with several tasks simultaneously
• Must be deadline oriented. Initiative and analytical skills are mandatory
• Proficient in the use of PCs and related software (Microsoft Office: Word, Excel, and Access)

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate degree or higher

Hiring salary range is $38,761-$44,576

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.