CONTRACTS REVIEW SPECIALIST II

BID/JOB ANNOUNCEMENT

CONTRACTS REVIEW SPECIALIST II

Department of Planning and Development

Bureau of Finance & Administration

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Annual Salary: $68,616.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on April 28, 2026

Under general supervision, carries out procurement contract maintenance and support functions related to contract monitoring, research, preparation, and processing of contract development, contract modifications, extensions, limit increases, and price adjustments, and performs related duties as required.

Essential Duties:

* Coordinates purchasing functions within the Department of Planning and Development (DPD) and Department of Housing (DOH) across each phase of the contracts administration lifecycle for all contract types, including but not limited to Department of Procurement Services (DPS) contracts, delegate agency contracts, and City Council contracts

* Acts as the liaison between DPD and DOH and all other City departments and external stakeholders, such as delegate agencies, vendors, developers, and grantees to facilitate contract administration

* Provides technical assistance and training to all internal and external stakeholders across all contract types and phases

* Regularly tracks and reports the status of contracts to internal and external stakeholders

* Helps design, document, implement, and improve contracting policies, processes, and tools

* Regularly attends training and conferences to maintain up-to-date knowledge around contracting regulations and best practices

* Assists with vendor account setups, vendor pay site setups, and vendor banking information setups

* Prepares award notices, gathers boilerplate documents, schedules intake meetings, performs risk assessments, reviews documents for quality assurance, and works with stakeholders to coordinate and track final contract approvals

* Processes requisitions, purchase orders, and/or releases in City's enterprise systems

* Uploads final executed contract documents to the City's website

* Maintains and shares records of all finalized contract documentation with internal and external stakeholders and provides reports with those documents as necessary

* Assists in setting up and maintaining vendor accounts in the City's enterprise systems and maintaining vendor records for all entities doing business with DPD and DOH

* Monitors contracts for compliance with terms and conditions of funding sources, such as federal grants, used to finance the contract

* Monitors contracts for impending modification needs such as amendments by adding/changing time, scope, or funding to the contract

* Reviews and approves vouchers for delegate agency contracts to ensure compliance with contract budget and terms

* Maintains contract records and files and prepares reports on the status of contracts, expenditures, and related contract information

Additional duties may be required for this position.

Location: City Hall, 10^th Floor

Days: Monday - Friday

Hours: 8:30am - 4:30pm

THIS POSITION IS IN THE CAREER SERVICE

Minimum Qualifications:

Two (2) years of work experience in reviewing contract documents for the procurement of materials, supplies or services

Should the above criteria not be fulfilled, the following options are acceptable:

* Graduation from an accredited college or university with an Associate's degree or higher, plus one (1) year of work experience in reviewing contract documents for the procurement of materials, supplies or services

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

Selection Requirements:

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor