Project Manager-Marketing - Twin Cities Orthopedics

The Marketing Project Manager is responsible for driving end-to-end execution of marketing and creative work by enforcing strong intake standards, translating requests into clear plans, coordinating cross-functional teams, and ensuring on-time delivery. This role serves as the operational system of accountability for the work pipeline, bringing structure, visibility, and consistency to how projects are initiated, prioritized, produced, reviewed, approved, and closed.

Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health), a group of local medical practices, owned and led by its physicians, on a mission to give patients more control over their healthcare.

This role partners closely with internal business partners, creative and digital teams, and external partners to keep work moving efficiently across multiple projects, priorities, and platforms. The Marketing Project Manager will work within monday.com as the team's workflow and other internal tools. The ideal candidate is highly organized, detail-oriented, adaptable, and energized by a fast-paced environment, with the openness and resilience to support evolving ways of working and ongoing transformation.

This is a full-time hybrid position working Monday-Friday 8:00am-5:00pm.

This position is a contractor role and will be starting at FT with the potential to move to PT/reduced schedule after 6 weeks. The term of this contractor is estimated at 3 months. At that time we will determine what FTE is needed for a permanent role. There is an opportunity of this position being contract to hire.

Essential Job Functions:

Project Planning and Execution Management

• Enforce a consistent intake standard, including required inputs, objectives, constraints, timelines, budgets, and success metrics.
• Ensure requests are ready for execution before production begins; return submitted briefs for clarification when needed.
• Build clear project plans with tasks, owners, dependencies, milestones, and due dates.
• Maintain a consistent master project-to-workstream-to-task structure to prevent fragmentation and duplicate tracking.
• Manage cross-functional and external partner handoffs, surfacing risks, blockers, scope changes, and tradeoffs early.

Workflow Governance and Tool Ownership

• Own day-to-day accuracy of the project management system, ensuring status, owners, budgets, hours, and due dates are current.
• Maintain and improve templates, workflows, automations, dashboards, and reporting structures aligned to work types.
• Provide clear portfolio visibility into work in flight, aging work, upcoming deadlines, and team capacity constraints.
• Support adoption and process consistency across project workflows and operating processes.

Review and Approval Coordination

• Coordinate review cycles to ensure the right reviewers are engaged, timelines are timeboxed, and feedback is consolidated and actionable.
• Manage approvals in FileStage or similar tools, ensuring version control, documented final approvals, and efficient progression through review stages.

Prioritization, Budget Tracking, and Stakeholder Communication

• Run or support weekly portfolio review and prioritization meetings, including agenda development, decision tracking, and follow-up actions.
• Proactively communicate status, priorities, and timeline impacts to stakeholders, escalating when scope, budgets, or deadlines are at risk.
• Track project hours and budgets for both internal and external work, monitor spend against plan, and flag issues requiring intervention.

Performance Reporting and Continuous Improvement

• Track and report key metrics such as cycle time, throughput, aging work, rework drivers, review turnaround, and budget performance.
• Identify bottlenecks and lead process improvements to reduce cycle time, improve quality, and minimize rework.
• Provide post-project recaps or debriefs, when applicable, to capture learnings, improve future planning, and strengthen team performance.

Knowledge, Skills, and Abilities

• Proven ability to manage multiple concurrent projects and enforce intake rigor, prioritization discipline, and stage-gate processes.
• Strong understanding of how creative and marketing work is produced, including realistic timelines, scope, dependencies, deliverables, and review cycles.
• Demonstrated ability to collaborate effectively with internal business partners, creative teams, digital teams, and external partners.
• Clear and confident communicator with the ability to translate needs between creative and non-creative stakeholders.
• Strong organization, communication, and time-management skills, including the ability to manage multiple projects under tight deadlines.
• Hands-on experience with work management tools such as monday.com, Asana, Smartsheet, Jira, Workfront, or similar platforms is preferred.
• Familiarity with review and approval tools, workflow design, reporting structures, and capacity planning concepts is preferred.
• Strong stakeholder management, follow-through, and decision-driving skills.
• Work independently with minimal supervision.
• Other duties as assigned.

Education and Experience:

• Bachelor's degree in marketing, communications, business, project management, or a related field preferred.
• 4-7 years of project management experience in marketing, creative operations, an in-house agency, or digital teams; experience within an integrated marketing firm is a plus.
• Experience working in environments with multiple stakeholders, shifting priorities, and deadline-driven deliverables.

Benefits & Compensation:

• Actual starting pay will vary based on education, skills, and experience.
• We offer a comprehensive benefits package - to learn more clickhere.
  
  
  
  • Employees working 30+ hours per week (60 hours per pay period) are eligible for our Medical (w/Maternity Bundle), Dental & Vision plans, as well as Tuition Reimbursement.
  • All employees, regardless of hours, are eligible for 401(k) w/ Profit Sharing, Employee Assistance Program, Lifetime Fitness Subsidy, Car Rental discounts, Home, Auto, & Pet insurance savings programs & more.
  
  
  
  

Working Conditions:

• Ability to sit for extended periods (up to 8 or more hours per day).
• Frequent use of hands and fingers for typing, writing, and handling documents.
• Occasional standing, walking, bending, or reaching within the office environment.
• Ability to lift and carry office supplies or files weighing up to20 pounds.
• Visual acuity to read electronic and paper documents.
• Auditory ability to participate in phone or video calls clearly.
• Manual dexterity to operate standard office equipment (e.g., computer, phone, printer).

Setting:

• Office

Essential Requirements:

Ability to:

• Comply with company policies, procedures, practices, and business ethics guidelines.
• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)
• Demonstrate prompt and reliable attendance.
• Work at an efficient and productive pace, handle interruptions appropriately, and meet deadlines.Prioritize workload effectively.
• Communicate respectfully and professionally in face-to-face, phone and email interactions. Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions.

Notes

• Revo/ i-Health is an Equal Opportunity Employer. We are committed to fostering an inclusive and accessible workplace. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. Applicants or employees who wish to request an accommodation may do so by emailing HR@RevoHealth.com. For more information, please review the Know Your Rights notice from the U.S. Equal Employment Opportunity Commission.
• We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees/employee-rights-and-responsibilities
• Please note: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Revo/ i-Health reserves the right to modify job duties or descriptions at any time, with or without notice, in accordance with applicable laws.