Program Assistant

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

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Loudoun County is one of the fastest-growing counties in the country, known for its excellent quality of life and strong economy, while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers a diverse blend of cultural, recreational, and educational opportunities.

The Loudoun County Department of Family Services seeks a dedicated and experienced professional to join our team as a Program Assistant. The successful candidate will join the finance team supporting the Child Protective Services program within the Department of Family Services, which envisions better health, safety, and well-being for all. We support individuals and families in the community to live their best lives while advocating for those most vulnerable and respecting their right to self- determination.

The Finance Operations Team is responsible for the setup and maintenance of department suppliers, processing payments through various systems, and managing accounts payable functions. As part of this team, the Program Assistant will support the Child Protective Services program by ensuring timely and accurate payments to suppliers using State, Federal, and County-funded sources in support of the most vulnerable of our community.

Key responsibilities include, but are not limited to:

• Requesting the set-up of new suppliers and maintaining supplier data.
• Processes invoices for payment and daily payments.
• Processes program registration and payments.
• Initiates refunds.
• Assists with inventory records and storage.
• Reviews and evaluates daily transaction postings, alerts management and systems of file posting errors, and assists with corrections to data.
• Monitors assigned accounts for discrepancies.
• Reconcile accounts, bank, and credit card accounts.
• Entering payment requests into the appropriate payment system.
• Working collaboratively in a team environment with Department and Countywide staff.
• Ensuring timely execution and completion of assigned projects, and may perform other administrative tasks as necessary.
• May perform other essential job functions specific to the position and department assignment.

High School diploma or equivalent and two (2) years of related work experience or equivalent combination of education and experience.

Employment is contingent upon successfully passing pre-employment background checks, which may include fingerprinting, criminal, Child Protective Services (CPS), credit, DMV, and tuberculosis (TB) screening. For DMV check, valid driver's license and good driving record required (driving records may be reviewed annually for continued qualification).

For licensed programs, requirements include: Fingerprinting, TB test within 30 days of hire; pass Child Protective Services (CPS) check and hold or obtain First Aid/CPR certifications at hire or within four (4) months.

Some programs may have additional legal requirements, credentials, or certifications to meet prior to hire or within the probationary period and/or annually.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.