Project Administrator

Summary

Provides full administrative support to marine construction and/or dredging job/project sites. Requires some travel and the ability to move and support various projects within region. Position requires proven administrative and computer skills with a high level of accuracy and attention to detail. Successful candidate will have proven initiative, problem solving and multitasking skills. Demonstrated ability to maintain strict confidentiality, professionalism and discretion at all times.

Essential Duties and Responsibilities: include the following; Additional duties may be assigned.

• Provides administrative and clerical duties required on the job, including faxing, scanning, processing daily mail, correspondence, filing, word processing and excel spreadsheets.
• Coordinate project team meetings.

• Answer phones, forward calls, record messages and provides follow up, as needed.
• Set up field office, housing and vendors for remote jobsites.
• Arrange and coordinate onsite maintenance and repairs performed by outside contractors.
• Project document control management on SharePoint. This includes managing various files and logs such as preliminary notices, conditional lien waivers, change orders, permanent materials purchase orders, correspondences, RFI's, Submittals, subcontracts, etc.

• Order and manage office supplies and assist with submitting purchase requisitions as requested.
• Process project related accounts payable invoices.

• Review field timecards.
• Manage and track subcontractor certified payroll.

• Assist project personnel in preparation of payment accruals, permanent material purchase orders, change orders, cost reports, small business reporting.
• Conduct new hire onboarding and coordinate trainings.
• Act as a HR liaison between field and HR department.
• Prepare and submit federal contract compliance reports for Manson as prime and all subcontractors on project.
• Assist in preparation of subcontracts and management of subcontractor requirements including review of certificates of insurance and bonds.
• Assist with good faith efforts outreach.
• Ensures compliance with Manson's Code of Ethics and Standards of Business Conduct
• Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment
• Additional duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two (2) or more years of experience performing work in the role of Project Administrator or similar position
• A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
• Must have a valid Driver's License and acceptable driving record.
• Proficiency in MS Office Suite including Word, Excel, SharePoint and PowerPoint.
• Experience and proficiency in Project Management software, CMIC a plus.

Job Location

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is primarily based in office.

Physical Demands Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to recruiting@mansonconstruction.com.