General Office Clerk III - Maintenance/Engineering

About Foster Farms

At Foster Farms, our mission is creating great food and serving great moments. Our vision is to be the best and most trusted food company, empowering and nourishing the lives of those we serve. We measure our success by how well we protect and care for our team, our consumers, our animals, and our environment, while delivering operational excellence and exceptional value to our customers.

Job Description

Pay Range: $21.30 to $25.10 per hour

(Additional $1.00 per hour for hours worked between 7:00pm and 11:59pm. Additional $2.00 per hour worked between 12:00am-4:59am)

• Provide administrative and clerical support for the Maintenance and Engineering Department to ensure project costs are captured and reported.
• Primary point of contact for internal and external requests for services relating to the Maintenance and Engineering Department.
• Independently review and answer correspondence and inquiries of a non-routine nature. Handle complaints and follow up with necessary adjustments as required.
• Carry out special projects as directed by managers. Responsible for follow-up on assignments or projects to ensure that decisions are implemented and appropriate parties are notified.
• Aid management in reviewing and recommending changes in workflow and simplify reporting procedures.
• Track and capture costs and generate reports as directed by management that will be viewed by the board of directors.
• Coordinate collection and preparation of operating reports pertaining to department projects and assist in projected quarterly anticipated spend.
• Initiate, develop and issue purchase request for proposals/quotes for all purchases and services against various projects. Work closely with vendors/suppliers to ensure quotes/proposals are itemized and purchase requisition is created as per accounting requirements. Including Amazon and Staples orders.
• Work closely with corporate accounting to capture and track project costs, generate reports as requested by management on a weekly basis. Generate period end reporting and distribute as needed.
• Verify invoices, down payments, progress payments against the purchase orders for accuracy and payment. Assist Accounting Department with any discrepancies regarding invoices and contract amounts.
• Invoice resolution support and maintaining documents against purchase orders and budgeted projects. Resolve discrepancies both internally and externally.
• Provide assistance to Safety Department with Safety Shoe Program - update Lehigh team member list on website by adding and removing team members. Create blanket po for Engineering and Construction Maintenance Department. Distribute invoices to corresponding departments.
• Assist with vendor setup for Engineering and Construction Maintenance department. Provide vendors with setup packet and provide constant communication with vendor until setup is complete.
• Create chemical/mro material numbers when needed.

Qualifications

• Must have at least two years of general office clerical or accounting experience.
• High School graduate, AA/BS Degree preferred.
• Computer literate in Windows environment and proficient in Microsoft Word & Excel. Ability to learn other computer programs.
• Must have good interpersonal and communication skills (both verbal and written). Be able to work both individually and in a group environment.
• Must have good organizational skills and ability to prioritize on a regular basis.
• Must be able to work with minimum supervision.
• Must be punctual and maintain an acceptable attendance record.

Foster Farms ACTION Guiding Principles

• Accountability: Deliver on commitments.
• Collaboration: Achieve more by working as a team.
• Truth-Seeking: Be open-minded and act with humility.
• Initiative: Be proactive and lead with a growth mindset.
• Ownership: Take responsibility for results.
• Nimble: Operate with speed and agility.

Why Join Foster Farms?

This is a high-impact opportunity to shape the future of the ready-to-eat business at a leading food company, directly supporting our mission, vision, and values. You will play a critical role in delivering safe, high-quality food and great moments for millions of families.