Sr. Accounts Payable Specialist

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients' needs. Learn more at www.pavion.com

We are looking for are looking for an experienced Accounts Payable Specialist to join our International finance team.

The AP Specialist/will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners

This is a standalone position, reporting directly to the Financial Controller and requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with various departments to ensure timely and accurate processing

Primary Responsibilities:

• Manage the complete purchased to pay process from PO to final payment
• Ensure accurate PO issued, invoicing, and payment posting
• Reconcile supplier statements and resolve discrepancies effectively
• Maintain accurate records and oversee the month-end accounts payable close process
• Coordinate with internal departments to ensure proper coding and approval of invoices
• Support cash flow forecasting by providing accurate payment schedules
• Using Intacct to monitor and update outstanding accounts
• Prepare and maintain regular reports on P2P metrics
• Collaborate with internal teams to streamline the P2P process and improve efficiency

Basic Qualifications:

• Proven experience in procure-to-pay or similar roles
• Strong understanding of procurement and invoicing procedures
• Ability to build and maintain positive relationships with vendors
• Ability to work independently and meet deadlines in a fast pace environment
• Excellent analytical skills with the ability to evaluate financial information, perform risk assessments and make informed credit decisions
• Exceptional attention to detail and accuracy in data entry and documentation
• Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines
• Exceptional communication and negotiation skills to interact with internal teams and external stakeholders
• Excellent Microsoft Excel skills

Preferred Qualifications:

• Sage Intacct
• Strong knowledge of finance and accounting principles within EMEA, APAC, LATAM and Canada
• Experience in handling multiple entities and dealing with different currencies and VAT/sales tax rules
• Experience in using Intacct or similar ERP systems
• Multilingual skills to communicate with diverse customers

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.