Editorial Operations Coordinator

Editorial Operations Coordinator (Contract)

6-month contract | Part-time (30 hours/week) | Hybrid | Cupertino, CA

Summary

We are seeking an Editorial Operations Coordinator to support the end-to-end workflows that power editorial programming. This role plays a critical part in the creation, organization, and maintenance of editorial content, ensuring smooth cross-functional execution across editorial, design, production, and programming teams.

This position focuses primarily on U.S. editorial workflows but contributes to processes with global impact. The role requires exceptional organizational skills, operational focus, and the ability to coordinate multiple moving pieces in a fast-paced environment.

Our Ideal Candidate

• 3-5 years of experience in editorial operations, content operations, production coordination, or related digital content workflows
• Strong understanding of content scheduling, asset workflows, and metadata organization
• Experience managing editorial calendars, content logs, trackers, or content governance systems
• Skilled at coordinating across teams and maintaining clear documentation
• Comfortable running recurring operational meetings and ensuring alignment across stakeholders
• Adept at working within digital collaboration tools (shared documents, spreadsheets, content management systems, project trackers, etc.)
• Strong attention to detail, organizational discipline, and ability to prioritize
• Confident communicating with cross-functional partners, including editors, producers, and designers
• Comfortable navigating ambiguity and adapting workflows to support changing priorities
• Process-minded, proactive, and able to identify operational improvements
• Thrives in both independent and collaborative environments

Job Description

In this role, you'll help manage the operational backbone of editorial content. You will own monthly editorial calendars, maintain templates and editorial inputs, track story resourcing and DRIs, and coordinate alignment between editorial and production teams.

You will lead recurring meetings to review upcoming content, support fast-track story workflows, update trackers and run dates, and ensure programming and editorial teams remain aligned. You will play a hands-on role in organizing content assets, archiving completed stories, and supporting the integrity of editorial workflows.

This role also includes managing visibility dates, sending weekly programming updates, maintaining programming instructions, and ensuring security protocols are followed across content systems.

Education & Experience

• Bachelor's degree or equivalent experience in editorial operations, content workflows, production coordination, media operations, or digital content management
• Background in platform editorial, content publishing, or creative operations is a plus

Additional Details

This is a 6-month, 30-hours/week contract

The pay rate for this role is $40/hour (W-2)

This opportunity is located in Cupertino, CA and requires hybrid, in-office work as needed.

This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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