Senior Administrative Clerk

Posting Type: Closed Competitive

Who Can Apply: Applicants for a closed competitive posting are required to meet the following: Candidates must be a current or former City of Omaha employee in any of the following categories: Part-time, Seasonal, Classified, Unclassified, or Probationary, who has worked, at the time of application, at least 1,040 cumulative hours within the last 5 years and has been employed by the City at sometime within the last 18 months and who meets the qualifications as set forth in the posting.

Work Type: Full-Time

Nature of Work: Incumbents in this classification have assigned responsibilities and duties which involve working with or access to materials and documents relating to labor relations that conflict or can be perceived to conflict with membership in a recognized bargaining unit of the City of Omaha except the bargaining unit which represents this group of employees. This is senior level clerical work which involves performing a variety of clerical functions where considerable independent action is necessary on the part of the incumbent. The incumbent may also act in a supervisory capacity over small groups of clerical employees.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.
High school diploma or its equivalent AND Three (3) years of experience in general clerical work.

Special Qualifications: Must pass a typing test with a net accuracy rate of at least 45 words per minute with 90% accuracy at time of application. The typing test is accessible at https://omahahr.typingtestpro.com/test?id=u9f2f1j5

Pay Range: $22.68 with step increases to $30.88 Hourly

Benefits: See hr.cityofomaha.org for detailed information.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule.

Examination Information: The multiple-choice/written examination will be on March 25, 2026, at the Omaha/Douglas Civic Center, 1819 Farnam St. An invitation via email to the exam will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to the test for the position. The test is designed to assess the knowledge of the job, skills, and abilities of this position. The passing score on the examination is 60%. This will be weighted 100% in the final score.

Veteran Points: Not applicable to this posting.

Required Knowledge, Skills, and Abilities:

* Knowledge of business English, spelling, grammar, and punctuation
* Knowledge of general office procedures, and standard clerical techniques, and standard office equipment
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to make decisions on the basis of City rules and regulations
* Ability to schedule, assign, oversee, train, and provide work direction to a small group of clerical employees
* Ability to organize, compile, and maintain departmental records
* Ability to prepare transcripts of meeting minutes
* Ability to prepare clear and concise reports
* Ability to communicate in order to respond to callers and visitors
* Ability to maintain confidentiality
* Ability to understand oral or written instructions
* Ability to establish and maintain effective working relationships with fellow employees and members of the general public
* Ability to adhere to safety policies, procedures, and guidelines
* Ability to type from 51 to 75% of the time
* Ability to sit from 76 to 100% of the time; stand, bend, push and pull 51 to 75% of the time; and to reach and walk from 26 to 50% of the time
* Ability to move objects weighing up to ten (10) pounds up to 33% of the time

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

* Receives, logs, cross-references, files and maintains documents, correspondence and other records, prepares reports, and enters and retrieves computer data
* Organizes meeting agenda items and compiles relevant materials, and records or takes notes and transcribes minutes of City Council and staff meetings
* Reviews such publications for upcoming public meetings, sanitary and improvement district information, and new and pending litigation, and notifies superiors about relevant information
* Calculates interest, prorates pension amounts, prepares journal entries, adjusts, recalculates, balances payroll totals, and checks reconciliation sheets
* Performs supervisory duties to include scheduling, assigning work overseeing, training, and providing work direction to a small group of clerical employees
* Oversees and participates in computing work hours and maintaining accurate time and attendance records for a large number of employees
* Composes, types, distributes and files standardized memos, forms, letters, tabulations and other materials as needed
* Responds to telephone callers and visitors, provides information, and resolves complaints or forwards them to the appropriate authority
* Prepares and processes vouchers, requisitions, open orders, and other materials and administers a petty cash fund
* Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship, permanent residence, or authorization to work. The City of Omaha reserves the right to conduct pre-employment inquiries or evaluations on candidates for employment as it determines are appropriate for the particular position. Pre-employment inquiries may include, without limitation: verification of employment history and educational attainment; review of driving, credit, and criminal convictions; hearing, drug, functional capacity, psychological, vision, and medical tests; and/or any other relevant background information deemed appropriate to determine the suitability of the applicant for the position. Failure to provide the information requested in the application and hiring process in a truthful, timely, accurate, and complete manner may result in disqualification, revocation of a conditional offer of employment, or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: employment@cityofomaha.org