Facilities Manager

Bachelor's degree in a related field or equivalent and 2 years of professional experience

• Three or more years of experience in facilities operations, building maintenance coordination, and/or asset/inventory management.
• Experience coordinating with Facilities Management divisions, service vendors, and/or campus operations units.

• Strong knowledge of facilities management, building systems, and safety protocols.
• Ability to inspect facilities proactively, identify issues, and coordinate solutions.
• Excellent communication and interpersonal skills; ability to work with students, faculty, staff, contractors, and external partners.
• Strong process management, organization, and followthrough.
• Ability to exercise discretion, sound judgment, and maintain confidentiality.
• Skilled in managing multiple tasks and responding to shifting priorities.
• Commitment to accuracy in inventory, record keeping, and asset tracking.
• Strong customer service orientation.
• Ability to work independently and collaboratively within a team.
• Knowledge of or ability to learn campus systems (FMD work order system, access control software, 25Live/EMS, PeopleSoft/Asset Management, etc.).
• Ability to support emergency response as needed.

• Lifting up to 50 pounds, climbing ladders, stooping/bending, and working in tight places.
• Driving as needed to complete job duties, access to personal vehicle, and possess a valid driver's license.

• Inspect, assess, and report on building conditions, furnishings, appliances, classrooms, offices, storage areas, and restrooms.
• Receive reports of issues from building occupants; evaluate severity and assign minor tasks to staff or student workers as appropriate.
• Escalate and coordinate major repairs or maintenance needs with FMD and building service workers.

• Serve as the primary point of contact for all faculty and staff regarding Work Requests across all SOM and MP units and buildings.
• Maintain logs of all submitted work orders and communicate status updates to stakeholders.
• Coordinate carpentry, fixture mounting, plumbing, HVAC, pest control, custodial work, and groundskeeping requests.
• Oversee cleaning and repair work orders as needed and coordinate all building maintenance with FMD, ensuring buildings remain clean, safe, and in good repair.
• Serve as the FMD contact for all SOM Work Order requests and afterhours building openings.
• Maintain and modify building lock and alarm schedules based on special events, holidays, open houses, construction, or contractor access.

• Oversee distribution, storage, inventory, and collection of all hard keys for AU/UGA Medical Partnership and SOM buildings.
• Ensure Key Agreements are signed and filed.
• Administer building access for faculty, staff, and students, including granting and removing access to SOM and MP buildings (where applicable).
• Serve as the primary contact for the Genetec access system and manage video camera access.

• Serve as the telephone representative, including phone line requests, jack activation, line changes, voicemail updates, and repair submissions.
• Deliver packages and distribute mail or items within MP and SOM buildings.
• Support document destruction procedures, including: box collection, records retention evaluation, form submission, delivery to UGA destruction facility.

• Conduct the annual physical inventory of all AU/UGA Medical Partnership/SOM assets (approx. 1,000+ devices), scanning all items between November-January and submitting the final report to UGA Asset Management by the required deadline.
• Track all inventory assets assigned to MP students, faculty, staff, and departmental units.
• Collect Year 4 student iPads and hospital badges prior to each graduation cycle.
• Update all University assets, including iPads, laptops, ultrasound probes, lab equipment, computer items, and equipment in PeopleSoft/Asset Management.

• Submit classroom and event reservations in 25Live or EMS.
• Support office moves, manage vacant spaces, and assist with construction and renovation projects.

• Oversee SOM fleet vehicles, including routine maintenance, repairs, cleaning, and refueling.
• Update insurance cards annually and maintain accurate vehicle reservation processes.
• Track annual driver training compliance and WEX fuel card management.
• Conduct routine golf cart cleaning, battery checks, and water refills.

• Coordinate biomedical waste pickup with approved vendors and submit related invoices.

• Order Temporary Parking Passes, DP passes, and Visitor Lot coupon codes; maintain detailed logs. Clean out graduating class lockers each May.

• Serve as the Primary Building Safety and Security Representative (BSSR) for AU/UGA Medical Partnership and SOM buildings.
• Maintain current CPR certification.
• Conduct monthly AED and naloxone (Narcan) cabinet checks.
• Serve as primary contact for Cintas First Aid Cabinets and process related invoices.
• Provide 24/7 emergency response support in coordination with OSEP.