Human Resources Manager

• Standard university business hours are 8am-5pm, Monday-Friday.

• resume
• cover letter
• 3 professional references with contact information

Bachelor's degree in a related field or equivalent

• 
  UGA or USG Human Resources experience preferred.
• Human Resources experience in one of the following categories preferred: Staff position management, compensation, organization development, employee relations, competency modeling, staff searches/hiring, staff development.

• Ability to multitask in a fast-paced office environment
• Ability to perform accurate data entry
• Ability to exercise independent judgment and to manage highly confidential information
• Ability to establish and maintain effective positive working relationships
• Ability to interpret various policies and procedures, and institutional/governmental rules and regulations
• Ability to work independently and demonstrate initiative
• Effective written and oral communication skills
• Strong analytical and problem-solving skills
• Maintain knowledge of HR operations, processes and procedures
• Proficiency with Microsoft Office Suites

• Advising hiring faculty and staff members on the relevant position types and policies for these employment types.
• Initiate and process Staff college-level actions in UGAJobs, including gathering all pre-hire information for positions; creating and submitting relevant paperwork; creating, submitting, and initiating new positions and hires; position updates and changes; salary change requests, and re-classifications.
• Preparing necessary documents for relevant employment and hire types, such as offer letters, and Reduction in Force paperwork as needed.
• Serve as point-of-contact and SME on the UGA Journeys program. Share information, timeframe with college community. Use Journeys to guide supervisors on career mapping and growth conversations.
• Compare and contrast internal pay rates for Staff positions, as well as pay rates on campus, and provide accurate ranges to hiring units prior to the posting stage.
• Gathering necessary information for preparing postings; submitting postings; reviewing candidate pools; creating and submitting offer letters to the relevant offices; and creating and submitting Hiring Proposals.
• Supporting Search Chair and search committee members on proper and equitable search processes for Staff searches
• Coordinate new hires with Engineering Facilities Management, Engineering Business Office, and Engineering IT, including submitting requests for keys and office access as well as nameplates - this includes updating relevant spreadsheets on a weekly basis.
• Submitting termination requests in OneUSG for departing Staff members, while also informing Business Office, Facilities, and IT of separations.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion, and employee benefits.
• Send proper onboarding materials to newly hired or returning Staff, as well as answer relevant questions when needed.
• Submission of PCard requests as needed.
• Assist hiring managers in recruitment and search strategies as needed.
• Provide guidance to supervisors on employee professional advancement and development pathways as needed.
• Participate in staff-related Re-Org requests, as needed.

• Partner with Sponsoring Faculty and the Office of Research on all incoming VRS requests.
• Share process and policy information with both VRS and sponsor
• Submit pre-employment background checks for all incoming VRS
  
• Communicate with IT, and facilities regarding incoming VRS
  
• Track VRS appointments for renewals, onboarding, offboarding

• Be familiar with all aspects and updates to the USG/UGA Telework/Flextime policy. Guide supervisors and impacted employees towards the appropriate process.
• Be familiar with the USG/UGA P-Card policy and process. Share action steps with impacted employee and supervisor.
• Stay abreast of any and all policy changes via USG/UGA communications, trainings, etc.
• Be familiar with the USG/UGA Driving policy and process. Share action steps with impacted employee and supervisor.
• Be familiar with the USG/UGA Minors Policy. Guide supervisors towards the policy and process as needed
• Be familiar with the USG/UGA Volunteer Policy. Guide supervisors towards the policy and process as needed..
• Partner with other offices on campus for policy questions (UHR, Office of Insurance & Claims, etc.)
• Serve as point of contact for all UGA HR I9 issues for all CENGR employees.
• Be familiar with the UGA out-of-state hire process. Guide interested supervisors to UHR for process, while sharing timeline and focus on in-state hiring.

• Support HR Coordinator with GRST questions as first point-of-contact.
• Bring complex GRST-related questions to Associate Director for further support when needed.
• Stay abreast of GRST-related hiring processes, deadlines, etc.

• Provide data when appropriate to stakeholders such as the CENGR Dean, UHR, Business Office, School Chairs, IT, etc.
• Write employee verification letters as requested for all position types
• Keep all onboarding documents updated on an ongoing basis, ensuring links are live and information is still accurate.
• Access data in PEP for purposes such as evaluation completions, training completions, etc. Send out communication reminders based on this information.
• Communicate information and reminders to the CENGR community regarding mandatory USG/UGA trainings and events, such as cybersecurity trainings, open enrollment reminders, etc.
• Use available data to audit post-doc and staff employment and pay accuracy.
• Share mandatory UGA recruitment training and info with all staff search chairs and committees.
• Maintain "new hire" spreadsheet to weekly for Business Office, IT.

• Responsible for pursuing professional development and learning opportunities in accordance with employee evaluation goals sections and employee evaluation feedback.

• Other HR-related duties as assigned by CENGR Director/Associate Director that would contribute to the success of the CENGR HR office.
• Assist Associate Director with monthly staff HR presentations, special projects, employee training materials when needed