Events Manager

Bachelor's degree in a related field or equivalent and 2 years of professional experience

• Demonstrated ability to manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• High-level professionalism and interpersonal skills to successfully work with internal and external constituents, stakeholders, and collaborators.
• Proactive approach to completing tasks with a strong ability to work independently.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent verbal and written communication skills to coordinate with faculty, staff, students, vendors, and campus partners.
• Knowledge of event planning principles, logistics coordination, and onsite event management.
• Skill in managing event logistics, including scheduling, equipment/furniture setup, registration systems, and guest management.
• Proficiency with productivity tools and communication platforms (e.g., email, spreadsheets, registration systems).
• Ability to coordinate and lead event operations from planning through execution and postevent wrapup.
• Ability to independently evaluate event needs and ensure compliance with safety, ADA, and institutional policies.
• Ability to maintain financial accuracy, ensure timely submission of purchases, and follow UGA/USG policies.

• Lifting up to 50 pounds, climbing stairs, sitting or standing for extended periods of time in an office or event location.
• Driving as needed to perform job duties, including off-site locations, off-campus vendors, etc.

• Work collaboratively with administrators, faculty, and staff to coordinate event logistics.
• Reserve spaces for events to include furniture selection, set-up, decor, and ADA compliance.
• Contract, coordinate, and serve as point of contact for vendors, including negotiation of contracts and submission of appropriate paperwork.
• Effectively coordinate with various SOM employees regarding event logistics, including, but not limited to, marketing and communications; admissions; development; student affairs; IT; business office; facilities; etc.
• Organize set-up and breakdown of each event.
• Serve as day-of, onsite coordinator of each event.
• Create and maintain emergency plans for events and venues.
• Recruit, organize, and direct volunteers for hosted events.
• Manage event registration, invitations, guest lists, name tags, and RSVPs.

• Create and maintain budgets for each event, including working alongside SOM financial and procurement professionals regarding the acquisition and payment for goods and services.
• Track expenditures per event via budgeting spreadsheets.
• Review quotes, invoices, and contracts for accuracy and policy compliance.
• Submit purchases in a timely manner per UGA policies and guidelines to the appropriate business office personnel to ensure on-time payments.
• Ensure compliance with USG and UGA policies and regulations and maintain proper documentation, as needed.

• For events outside the purview of this role, yet still hosted by other entities at the SOM (e.g., faculty, research, admissions, student affairs, student organizations, etc.), provide consultation and guidance regarding event planning and management.
• Create and maintain event planning guides, vendor lists, safety protocols, and other documents for others' use in their own planning efforts.

• Attend and engage with applicable SOM meetings, trainings, and professional development opportunities.
• Other duties as assigned.