Executive Assistant II

Facilities and Business Operations:

The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Strategic Campus Planning department within Facilities and Business Operations is seeking an Executive Assistant II to join our team! The incumbent for this role will provide highlevel administrative and project support to the Associate Vice President for Strategic Campus Planning, ensuring efficient daily operations and execution of strategic initiatives. They will manage complex tasks, coordinate priorities, and facilitate communication across internal and external stakeholders with professionalism, discretion, and strong organizational skills.

Responsibilities:

• Manage the AVP's calendar and daily workflow, serving as the primary contact for meetings and appointments. Prioritizes requests, coordinates logistics and materials, anticipates needs, and ensures the AVP is informed of key deadlines and issues.

• Provide executivelevel communication and project support, including drafting, editing, and preparing correspondence, reports, presentations, and board materials. Reviews documents for accuracy, professionalism, and compliance with university policies.

• Support lease and contract administration by uploading documents, entering data, tracking workflows, preparing renewals, and generating reports using systems such as AiM and Cobblestone.

• Assist with preparation of PowerPoint presentations and materials for the UCF Board of Trustees, UCF Foundation Board, and other Direct Support Organizations, and help coordinate related processes and meetings as needed.

• Provide departmental administrative support to leaders within Strategic Campus Planning, including the University Architect, Director of Business Services, Director of Real Estate, and Director of Space Administration.

• Coordinate the AVP's travel, professional development, and budget activities, including booking travel, preparing itineraries, managing reimbursements, and utilizing a PCard for purchases in alignment with university policies.

• Serve as the professional first point of contact for the department by answering phones, managing email communications, greeting visitors, and appropriately screening and routing sensitive or confidential inquiries.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 4+ years of progressively responsible administrative support experience, with at least 2 years supporting executive-level leadership.

• Experience in real estate, contract administration, or a related field, with familiarity with lease management, document workflows, and the operational demands of a property or facilities-focused environment.

• Extensive experience supporting executives with the ability to manage sensitive information with confidentiality, discretion, and professionalism.

• Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from students, faculty, and partners.

• Expertise in managing complex calendars, coordinating high-level meetings, arranging travel, and recording meeting minutes.

• Proficiency in writing, editing, and proofreading, with experience preparing reports, presentations, and executive correspondence.

• High level of technological proficiency, including expertise with Microsoft Office Suite and the ability to adapt quickly to new systems and platforms.

• Experience partnering with other teams, key stakeholders, and campus partners to address critical needs and resolve complex issues.

• Knowledge of university or large organizational administrative practices, policies, and financial procedure.

The most successful candidates may possess the following qualities:

• Exceptional organizational skills and attention to detail, with the ability to anticipate needs and proactively manage competing priorities.

• Strong problem solving and critical thinking skills with ability to identify alternative solutions, conclusions, or approaches to problems.

• Ability to work independently and collaboratively within a team environment.

• Skilled at thriving in fast-paced, dynamic environments with shifting priorities.

Special Instructions to the Applicants:

The anticipated salary range for this position is $70,000 - $81,243. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

This is an Auxiliary (AUX) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.