Chair's Assistant

Under the general supervision of the Manager of Ethnomusicology, Musicology and Global Jazz Studies IDP and the Chair of the Department of Ethnomusicology, the incumbent will provide high level administrative support for the Chair and Core Faculty program areas. Major duties include manage course scheduling and catalog updates, comprehensive calendaring of chairs' activities and departmental events, interface with students, faculty, artists, senior university officials, scheduling, and agendas of official meetings of the Core Faculty and Affiliated Faculty, assist with the development and implementation of long-range planning, and serve as Department liaison for general inquiries. The incumbent will manage the coordination and process necessary reimbursements and payments for departmental events throughout the year, including but not limited to conferences, concert, capstone events, masterclasses, summer intensives, guest artists, and residencies. Coordination includes but is not limited to booking travel, entertainment details, collaborating directly with vendors and participants, etc. They will also manage the editing of reports and distribution of electronic communications to students and faculty. Additional duties include the ongoing/maintenance of standard operating procedure manual (independently ensuring that all policies are up to date and that they are accurately reflected), manage faculty onboarding training materials, provide support for faculty recruitment and advancement, and maintain and update departmental websites and other public-facing media. They will also assist with special projects as needed.