Remote New

Meeting and Convention Specialist, Engineering Events

Performance Review Institute (PRI)
United States
Feb 25, 2026
SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges. Join us and create a higher standard for a better world. The Meeting and Convention Specialist, Engineering Events at SAE International plays a lead role in conference logistics. As part of the Engineering Events Operations function, the Specialist is responsible for negotiating and managing event logistics. Candidates should have a good understanding of building Audio Visual and General Contractor RFPs and then reviewing the proposals with the Events Team. Experience with labor unions and exhibitions is a must. The Meeting and Convention Specialist will oversee the conference logistics related to pre-conference planning including but not limited to attendee and exhibitor packages, room layouts and diagrams, food and beverage planning, signage requests, proofing event materials, budgeting and accruals, registration management, reporting, and troubleshooting, as well as post-conference reporting and revenue reconciliation. ESSENTIAL FUNCTIONS Manage logistical aspects of assigned conventions/ meetings/ events including pre-planning, on-site execution and post event wrap up. Accountable for carrying out tasks to improve event logistics and exceed attendee expectations; Manages AV, catering, space, and room setup logistics with vendors and team members for all event requirements. Develop events budget with Event Manager. Liaise with legal, finance, and procurement for contracting, payments, accruals, negotiations, cost reductions and/or credits with all vendors. Manage onsite temporary staffing and registration. Establish working relationships, negotiate pricing, and prepare contracts with staffing agencies. Train and oversee temporary staff on-site including urgent no show and replacement requests. Prepare RFP for all on-site equipment and utility requirements. Work with Event Managers and Coordinators to ensure all items are ordered, space layouts are correct, and budget requirements are met. Manage hotel room blocks either through Passkey or with direct links. Set-up each hotel on platform with contracted rates and requirements, build parameters to ensure minimums are met, pull weekly reports, monitor pickup and make adjustments as needed. Manage VIP and Staff Rooming Lists and allocation of comp rooms, staff rate rooms, and suites as provided in the contract. Assist with exhibitor and sponsor deliverables including but not limited to building exhibitor kits, email confirmations, monitoring registrations, and pulling reports for distribution. MINIMUM REQUIREMENTS 6 years' experience venue sourcing and event planning Bachelor's Degree (Business, hospitality, or related field) Understanding of event budgeting, forecasting and reporting Strong negotiation skills Venue and vendor contracting Data collection and data management skills General awareness of data privacy regulations Builds and maintains strong vendor relationships Excellent communication skills Highly organized and efficient Takes initiative and makes recommendations for process improvements Team player who displays respect and integrity 5+ years' experience in conference logistics role (250-6000 attendees) with an association or corporation 5+ years' experience with Microsoft Office Suite - intermediate-advanced level PREFERRED QUALIFICATIONS CMP designation preferred or equivalent experience Hospitality experience International event experience WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Ability to travel 25% of the time Standard office environment Staff events onsite in hotels and convention centers #SAE ABOUT THE ORGANIZATION SAE IndustryTechnologies Consortia (SAE ITC)enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value. The Performance Review Institute (PRI)is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values. SAE International (SAEI)is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking. Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses. EEO CLAUSE Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.