Human Resources Assistant (Part time)

JACKSON ELECTRIC MEMBERSHIP CORPORATION
POSITION DESCRIPTION
HUMAN RESOURCES ASSISTANT, PART-TIME
POSITION OBJECTIVES: To ensure accurate, reliable, and efficient administrative, clerical
and personnel related support to help meet the objectives of the Department of Human
Resources and the Cooperative; To provide the communication and collaboration consistent
with the Vision, Mission, and Values of the Cooperative.
MINIMUM JOB SPECIFICATIONS:
All requirements are subject to possible modification to reasonably accommodate individuals
with disabilities.
EDUCATION: Require Associate's Degree in Business Administration, Business Management
or related area.
EXPERIENCE: Require a minimum of the most recent two years of experience in secretarial,
administrative, or related work. Prefer experience in general human resources functions related
to recruiting, compliance, and/or benefits.
KNOWLEDGE: Require a working knowledge of the duties of the position, including personnel
related functions such as record keeping, maintaining confidential information, , report
generation, word processing, filing, office principles, and methods, practices, and procedures for
general office functions.
SKILLS: Require, excellent communication skills, both written and oral, and the ability to work
in a team environment. Require effective administrative skills, excellent professional
communication skills, both written and oral and the ability to work in a team environment.
Require excellent computer and data entry skills. Require the ability to understand all office procedures, compose business correspondence, formulate reports, perform neat and accurate
work, determine priorities of work assignments and develop schedules for accomplishment;
determine when improvements are needed and make recommendations, and safeguard
confidential information. Require ability to receive, understand, and carry out verbal and written
instructions. Require a general knowledge of and be skilled in, or have aptitude for becoming
skilled in, the function and use of Human Resource Management Systems including a working
knowledge of Microsoft Word, Excel, and PowerPoint. Require the ability to meet and deal with
people in a number of internal and external contacts to maintain effective work relationships and
obtain desired results.
WORKING RELATIONSHIPS AND CONDITIONS:
Reports to Manager, Talent Acquisition and Onboarding
Directs: None

Internal: Actively participates within the Cooperative team environment to develop supportive
relationships essential to the success of the functions of this position, achieving the results
expected and encouraging throughout the organization the concepts of teamwork and
cooperative spirit.
External: Develops and maintains supportive relationships with member/consumers, the
general public, and other external contacts to assure positive results.
This position is primarily sedentary work; requires visual acuity in machine operation with
inspection; requires ability to hear, talk, and perform repetitive motions; and is not substantially
exposed to adverse environmental conditions.
The following are the essential duties of this position and do not include marginal functions that
are incidental to the performance of fundamental job duties. The scope and duties of a given
position may change or be temporarily altered based on the needs of Jackson Electric
Membership Corporation. This document does not create an employment contract, implied or
otherwise, other than an "at will" employment document.

ESSENTIAL FUNCTIONS:
1. Provide HR support and respond to the following: written and verbal inquiries regarding
job postings, application process, job fairs, verifications of employment, new hire process,
and general HR questions.
2. Provide administrative services including filing, typing, scanning, word processing,
composing, and answering routine correspondence as required or directed.
3. Assist with the recruiting process including but not limited to the following: coordinating,
scheduling, and confirming job interviews, travel arrangements and reimbursements,
preparing and filing interview guides, submitting and reviewing background checks,
mailing new hire paperwork, and coordinating new hire physicals and drug screenings.
4. Assist with the administration and tracking of new hire, transfer, and new supervisor
onboarding checklists and survey.
5. Assist with inputting contact data from career fairs into Microsoft Excel.
6. Assist with organizing and filing employee personnel files.
7. Participate in career and job fairs for the purpose of recruiting quality applicants

8. Assist with preparation and tasks for New Employee Orientation, DDI and AAP Training
sessions.
9. Assist with processing and submitting invoices to Accounts Payable.
10. Assist with collecting data necessary to the company's Affirmative Action Plan (AAP).
Assist with internal I-9 audits.
11. Assist HR in all other duties and functions of the department as needed in the areas of
Recruiting, Compliance, Employee Development, Training, Benefits, and all other general
HR duties.
12. Work cooperatively in supporting the HR Team and HR Leadership in preparing the
department for the future and to achieve the goals of the Cooperative.
13. Be familiar with and follow the best safety practices set forth in the Cooperative's Safety
Manual.
14. Attend and participate in annual meeting as required or directed.
15. Perform such other duties as may be required or directed.
GRADE: CTC-7