Communications Manager - 138076

The mission of the Department of Obstetrics/Gynecology (OB/GYN) and Reproductive Sciences at UC San Diego School of Medicine delivers high-quality, equitable health care to its regional, national and global communities. We achieve this through innovative research, compassionate patient care and excellence in education and training. The department is home to nearly 80 faculty and more than 250 department staff members across eight divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Complex Family Planning, Minimally Invasive Gynecology Surgery and Female Pelvic Medicine and Reconstructive Surgery. In addition, the department offers residency program and 5 fellowships, training over 40 residents and fellows annually. The department is ranked 5th nationally in National Institutes of Health (NIH) research funding according to the Blue Ridge Institute for Medical Research and 7th in obstetrics & gynecology hospital rankings according to US News & World Report. The department's blend of groundbreaking research, comprehensive clinical services, and robust training programs creates a dynamic environment where faculty, staff and trainees collaborate to advance women's health.

The Communications Manager reports to the Administrative Vice Chair (adVC) and Department Chair. Working with limited technical supervision manages written, visual and digital communications for the Department of Obstetrics, Gynecology, and Reproductive Sciences (OB/GYN). The role combines content creation, editorial oversight, project management and strategic partnership across the School of Medicine and UC San Diego Health.

Strategic Communication & Engagement: The Communications Manager partners with the adVC, chair and other senior department leaders to develop and execute a department wide communications and engagement strategy. Designs and implements information campaigns that promote research achievements and educational programs for a variety of audiences (faculty, staff, trainees, students, donors, alumni). Coordinates and partners with the School of Medicine's director of communications and Office of Communications to highlight the department's work externally and identify opportunities for collaboration throughout the institution.

Content Creation & Editorial Management: The incumbent writes and edit web copy, short news stories, newsletters, brochures, manuals, email campaigns, social media posts and other digital or printed materials. Ensures all content reflects inclusive language, adheres to UC San Diego's editorial style guidelines, and maintains stylistic and grammatical consistency. Conduct interviews with faculty, academic leadership, division managers, trainees and staff to gather accurate, compelling stories about education, research and departmental initiatives. Continuously update the departmental website, expanding the scope of information presented and improving navigation and usability.

Digital Publication: Upgrades the department website to maintain accurate and current program and faculty information, ensures accessibility-standard compliance and implements a regular review schedule for content updates. Leads the transformation of the existing departmental newsletter into a state of the art electronic publication; scheduling, producing, and distributing each issue on time. Oversees the creation of an annual department report that showcases initiatives, faculty CVs, events, and key metrics. Develops and maintains slide decks, fact sheets and marketing collateral to support fundraising, grant reporting and outreach activities.

Project Management: The incumbent will manage multiple communications projects simultaneously, establishing timelines, deliverables, and status reports for senior leadership. Track key performance indicators (e.g., website traffic, newsletter open rates, social media engagement) and present results to the chair and adVC. Identify opportunities to improve communications effectiveness and recommend process enhancements.

Independently oversees a comprehensive communications program for a department with moderately complex communications requirements. The communications program usually includes written, visual, digital and electronic communications. Works with management to develop and execute organizational communication and market branding strategy. Designs and implements information campaigns.

• Nine years of related experience, education/training, OR an Bachelor's degree in related area plus five years of related experience/training.

• Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications.

• Minimum of five years' work experience creating and writing content for media channels. Experience with posting multimedia content, video, images, and graphics on websites and social networking platforms while tailoring messages to specific audiences, ideally for a university program or educational product.

• Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications. Thorough technical skills in computer applications for web production, image handling, publishing and design, illustration, presentation preparation, animation, web interaction, and/or other state-of-the-art web communication capabilities.

• Competency with software programs including but not limited to Microsoft Office Suite, Internet browsers, web CMS and social media software/monitoring services; Demonstrated innovation, creativity and a track record of keeping current with new technologies and new approaches.

• Experience cultivating and monitoring sources for content creation. Experience summarizing news articles and reports for use on various media channels, including social media. Ability to think creatively to identify topics and modify content for use in a variety of communication channels.

• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and / or broad general audiences. Experience creating high quality, compelling content to help generate visibility for executive leadership, their initiatives and events.

• Solid written, verbal, interpersonal communications, active listening and political acumen skills. Ability to communicate effectively one-on-one or in group settings. Proven ability and experience to write copy and edit for accuracy and style. Working knowledge of proper English grammar, spelling, punctuation, sentence construction and effective journalistic style. Ability to write for executive leadership. Ability to write for a variety of audiences, particularly internal university audiences, especially academic and staff employees.

• Demonstrated excellence in news judgment and strong demonstrated interviewing skills.

• Ability to maintain confidentiality.

• Demonstrated ability to multitask and complete projects quickly in a fast-paced communications environment.

• Experience creating social media strategies to market to targeted audiences. Ability to provide sound, professional new media communications strategy in a campus environment.

• Demonstrated competency and commitment to equity, diversity, and inclusion.

• Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans. Ability to quantify effectiveness of communication strategies; ability to evaluate and advise on effectiveness of communication strategies. Knowledge of the practices for marketing communications to support strategic messaging. Familiar with marketing techniques and products.

• Knowledge of location protocols and channels for communication internally and externally.

• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and / or health sciences.

• Demonstrated experience working in a scientific/medical research environment.

• Work experience in an academic higher education setting and/or medical school.

• Knowledge of Adobe Cloud, MyEmma, and Canva.

• Knowledge of the University of California system, UC San Diego, School of Medicine, and Department of OB/GYN and Reproductive Sciences organization, including campus locations: grounds, buildings, departments and their activities.

• Requires a flexible schedule.

• Must be able to work various hours and locations based on business needs.

• Hybrid work schedule with a minimum of 1-2 days on site.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace