Administrative Support Manager

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Department of Communication Sciences and Disorders in the College of Health and Human Development at Penn State is seeking an experienced and highly organized Administrative Support Manager. Reporting to the Department Head, this position provides strategic and operational oversight of the department's administrative functions and supervises a team of other full-time staff.

The successful candidate will manage office operations, oversee confidential budgets and personnel documentation, coordinate faculty recruitment activities, and support departmental research and academic programs. This role requires excellent leadership, professionalism, discretion, and the ability to anticipate needs and thrive in a fast-paced environment.

RESPONSIBILITIES:

• Serve as the assistant to the Department Head, providing high-level administrative and operational support, including acting as the Department head's proxy for budgetary and personal documentation.

• Oversee day-to-day office operations and ensure smooth, efficient and compliant departmental workflow.

• Provide leadership for the recruitment, training, and supervision of administrative support staff at two locations-the Ford Building and the Speech, Language, and Hearing Clinic (743A Hastings Rd)-promoting a supportive, inclusive, and high-performing work environment.

• Encourage staff growth and professional development through effective leadership.

• Manage confidential personnel and budgetary records with discretion and accuracy.

• Administer departmental budgets, including restricted and general funds; prepare and submit the annual operating budget to the Dean and Financial Officer.

• Review and approve financial documents, recommend funding strategies, and provide oversight for post-award grant management.

• Coordinate and manage the departmental financial workflows in collaboration with the Finance Optimized Service Team (OST)

• Liaise with College Human Resources on faculty recruitment and hiring processes.

• Support internal programs, including grants, fellowships, and endowments.

• Collect and analyze data for reporting and planning purposes.

QUAULIFICATIONS

• Excellent organizational, communication, and problem-solving skills.

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.

• Ability to prioritize and manage multiple responsibilities independently.

• Willingness and ability to travel between support staff locations as needed.

• Experience with financial, student, human resources, survey, and booking systems, such as SIMBA, LionPath, Workday, SAP Concur, Qualtrics, and 25Live is highly desired.

• Familiarity with university budgeting, HR, and grant administration processes is preferred.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

WORK MODALITY
This position is primarily based on-site at Penn State's University Park campus in State College, PA, with the option of two remote workdays per week. Flexibility required as the needs of the department will override the option for these remote workdays.

APPLICATION INSTRUCTIONS
For full consideration, applicants should upload a cover letter and resume with their application.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines