Accounting Clerk

The Accounting Clerk provides primary support to the Purchasing Department by preparing, processing, and managing purchase orders and the vendor database, and by supporting all student accounts receivable service functions within the Student Accounts Office. Assist students and families with account questions and payment processes on their student accounts.

1. Enter purchase order requisitions and communicate purchase order numbers to vendors and University departments.

2. Maintain and update the vendor database, including obtaining and updating W-9 forms for all vendors.

3. Assist with training new and existing University staff on purchase order processes and procedures.

4. Managing special projects, such as assistance with the collection and preparation of auditor-requested documentation.

5. Assisting the Accounts Payable Coordinator and performing AP responsibilities as needed, including verification of check requisitions; serving as backup during vacations.

6. Maintain current knowledge of Student Account Office accounting procedures.

7. Process payments for student and non-student accounts receivable, including assistance with payment plans for student accounts receivable.

8. Counsel students and parents on payment plan options. Answer routine questions about student accounts to callers and visitors.

9. Assist Director and Associate Director with daily deposits and preparation of reports and statements, billing, and refund checks.

10. Assisting Accounting Department heads as needed.

11. Performing clerical tasks for the department and all other duties assigned.

The requirements listed below are representative of the knowledge, skill, and ability required.

1. High School Diploma or GED.

2. Two or more years of purchasing and/or accounts receivable experience preferred.

3. Strong keyboarding skills and intermediate Excel abilities required.

4. Strong interpersonal and communication skills, including the ability to write routine correspondence independently and communicate effectively with University staff and vendor representatives.

5. Ability to calculate figures, solve practical problems, and deal with a variety of variables in situations where some standardization exists.

6. Ability to work independently and as part of the staff team.

7. Service oriented skills.

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.