Administrative Assistant II (Part-Time)

Visa Sponsored Job:

Relocation Assistance Eligible:

Job Location:

Position Type & Term:

Hourly Rate Range: $22.44 - $26.50

*Final salary and rates are based on education, experience, skills relevant to the role.*

Application Deadline:

• This position will be posted until 11:59 pm MT on Friday, December 12, 2025.

Required application materials: (preferably in PDF Format)

• Resume
• Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).
• Questionnaire (embedded as REQUIRED in the application)

Background Checks: Conducted for candidates selected for hire. Learn more.
Work Location: Regardless of flexible work arrangements, UCAR requires ALL positions to be
performed within the U.S., excluding U.S. Territories.

Here is a brief summary of what one would expect to be generally responsible for in this role.

Travel and Procurement
* Provide travel support from planning and booking to expense reimbursement, for staff, visitors,
workshop participants, field travel, and other travel needs.
* Supports sections with procurement tasks and other payment tasks such as stipends and honoraria payments

Provides General Office Support
* Assists with simple databases and database entry

Meetings and Events
* Assists with EdEC meetings, including arrangements, taking notes, and following up on
outstanding items
* May assist with up to 16 evening or weekend events per year for the Explorer Series and other
educational events
* Assists on-site with annual and ad-hoc meeting support
* Works with meeting organizers to identify, reserve, and order room set-ups and catering

As part of the EdEC Administrative Team
* Supports the property administrator
* Participates in regular staff meetings
* Works with the administrative support team to help support EdEC Programs

Successful candidates will ensure their application materials speak to the following criteria:
Education and Experience:

• High school diploma or equivalent; and a minimum of two years relevant experience;
• or a combination of education and experience.

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills and teamwork work including the ability to work with people from diverse backgrounds,
  demonstrated ability to work as a team player, ability to work independently
• Demonstrated ability to show initiative
• Advanced organizational skills and demonstrated ability to multi-task
• Excellent written and oral communication skills, including editing, proofreading and professional phone and email etiquette
• Advanced skills in PC applications including Microsoft Word, Excel, PowerPoint and Access; Google Apps, general database and working in a network computing environment
• Thorough understanding and ability to apply policies, procedures and practices
• Ability to handle confidential information reliably
• Ability to assess unique situations and request feedback from supervisor if appropriate
• Advanced knowledge of travel logistics, planning and procedure

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

At NSF NCAR| UCAR | UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations and work location requirements regarding access to facilities and research systems.

Work Location

UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

AI Software

ChatGPT and similar AI software are powerful tools that are changing theway society receives, processes, and leverages information promptly. While we acknowledge its benefits and do not restrict leveraging it with job applications, we highly encourage a majority of the applicant material to be original work.