Mail Services and Facility Manager (PR25141)

Job # PR25141

Job Title Mail Services and Facility Manager

Office Location Roanoke, VA

Business Function /Department Finance / Logistics and Procurement

Sales Territory, if applicable

General Role Description

Manage the Company's mail services and facility maintenance

Role Accountabilities

- Manage daily print, copy, scanning, and mailroom operations

- Ensure timely completion of all print and mail jobs with high quality and accuracy

- Maintain and operate office and production equipment, ensuring functionality and scheduling repairs as needed

- Manage supply, negotiate, and coordinate inventory re-ordering for paper, toner, and related materials

- Prioritize and schedule print and mail requests to meet deadlines and quality standards

- Maintain accurate records, usage reports, and performance metrics

- Manage building maintenance, including, but not limited to, furniture repair, wall hanging, basic equipment setup, recommending and negotiating with vendors for specialized repairs

- Monitor external contractor performance, resolving issues, escalating as needed

- Ensure timely, safe, and cost- effective meeting room setup, office moves, and minor installations

- Perform receptionist tasks, including but not limited to, phone coverage, visitor check-in, and general front-office support, as needed

- Manage mail distribution, deliveries, and office shipping/receiving functions as needed

General Employee Accountabilities

- Bring full effort to bear on tasks assigned by manager

- Give manager best advice

- Give earliest notice when work cannot be delivered as specified

- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

- Comply with all Company policies, practices, and procedures and all regulations and laws

- Recommend viable improvements proactively

- Ensure effective utilization of business tools and processes

Minimum Qualifications

- High school diploma or equivalent

- 3 years' experience in print shop management

- 2 years' experience in building maintenance

- Ability to lift and move 50 lbs. on a regular basis

- Demonstrated successful experience with vendor management

- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

- Demonstrated successful experience with administrative, clerical, and office systems and equipment

- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

- Demonstrated continuous improvement in areas of responsibility

- Proficiency in MS Products

- Availability to travel domestically, less than 5%, sometimes with limited notice

Preferred Qualifications

- Associate's degree in business management or related field

- 5 years' experience managing print shop equipment, including large production printers

- Demonstrated experience with international shipping, customs compliance, and hazardous materials handling

Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer