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Description
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DEFINITION
Under administrative direction, perform a wide range of professional and highly complex assignments involving research, analysis, planning, evaluation, program coordination, and administrative support. This position serves the Transit Division and includes oversight of federally funded transit programs, responsibility for compliance with Federal Transit Administration (FTA) regulations and Disadvantaged Business Enterprise (DBE) program requirements, financial oversight for transit grants, and related work as assigned.
CLASS CHARACTERISTICS
This is a journey-level professional managerial classification that reports to a Transit division/department head. Incumbents are responsible for developing, planning, organizing, and implementing a variety of department-specific programs with minimal supervision. Positions in this classification exercise significant independence in determining work methods and procedures. Supervisory instructions typically do not provide all the information needed to complete assignments, requiring incumbents to apply sound judgment and rely on established precedents to resolve most issues. Matters involving the creation of new procedures or solutions that deviate from existing policies are referred to the supervisor. FTA-related responsibilities are specific to the Transit Division and include financial oversight, compliance with FTA funding requirements, management of the Disadvantaged Business Enterprise (DBE) program, and fulfillment of FTA-mandated reporting and planning obligations.
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Examples of Duties
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Plan and prioritize projects as assigned by the division or department head and support the division's daily professional administrative functions, including budgeting, records management, training, and legal and regulatory compliance of all applicable programs; oversee administration of legal and regulatory requirements relevant to department operations and oversight; support reporting and data coordination for the Public Transportation Agency Safety Plan (PTASP), as assigned by the Chief Safety Officer, in accordance with 49 CFR Part 673; manage financial oversight of Federal Transit Administration (FTA) grants, ensuring compliance with 2 CFR Part 200 (Uniform Guidance for Federal Grants); monitor implementation of the Transit Asset Management (TAM) Plan in accordance with 49 CFR Part 625, including asset inventory maintenance, performance target setting, and investment prioritization; assist in the development, implementation, and oversight of PTASP elements, including the reporting of annual safety performance targets; serve as the Disadvantaged Business Enterprise Liaison Officer (DBELO), ensuring compliance with 49 CFR Part 26 in procurement, contract administration, and vendor selection; assist with procurement oversight to maintain adherence to FTA requirements for all transit-related purchasing and contracting activities; prepare and submit federally mandated reports on DBE participation, asset management, and safety performance; conduct risk assessments and compliance audits; develop and deliver training programs for transit personnel on FTA safety regulations and best operational practices; act as a liaison between the City and federal or state regulatory agencies to adhere to grant regulations and effective program oversight; and perform other related duties as assigned.
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Typical Qualifications
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LICENSE REQUIRED
- Possession of a valid and appropriate California Driver's License and a good driving record.
EDUCATION AND EXPERIENCE
Education:
- Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Human Resources Management, Risk Management, Business Administration, Economics, or a closely related field.
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Experience:
- Five (5) years of progressively responsible administrative experience, preferably in municipal government.
Desirable Experience:
- Three (3) to five (5) years of experience in grants management and public transportation, including experience with FTA grants.
QUALIFICATIONS
Knowledge of:
- Basic principles and practices of administrative procedures and public administration including organization, staff supervision, work flow, data collection and analysis;
- Basic statistics and graphic presentation;
- Spreadsheet, data base, word processing, and presentation computer software at an advanced level;
- Basic research, analytical, and statistical methods and techniques;
- State and local government organization and operation;
- Research methods and techniques;
- Report creation and presentation using computer software;
- Federal, State, and local laws and regulations relating to assigned areas of responsibility.
Ability to:
- Prepare clear, complete, and concise reports;
- Make clear and concise oral presentations;
- Provide direction to professional and support staff;
- Gather and analyze factual data and summarize findings;
- Interpret and apply laws, rules, and regulations;
- Establish and maintain effective working relationships with department officials and employees;
- Perform administrative detail work;
- Establish and maintain effective working relationships with coworkers and the public.
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Supplemental Information
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PHYSICAL DEMANDS AND WORKING CONDITIONS
- Work is primarily sedentary and performed in an office environment.
- Positions in this classification are designated as confidential under the Meyers-Milias Brown Act and are exempt employees under the Fair Labor Standards Act.
- Incumbent is required to attend periodic evening meetings.
- Incumbent is required to travel within and out of the City to attend meetings.
SELECTION PROCESS
Interested applicants must submit a completed City of Clovis employment application and supplemental questionnaire no later than
4:30 PM on August 22, 2025.
Applications must be submitted online at https://www.governmentjobs.com/careers/clovisca. For additional questions, you may contact Personnel at (559) 324-2725. Brief resumes are welcome as a supplement to the City's standard application form; however, the application form and supplemental questionnaire must be filled out completely to be considered. You may attach your resume to the attachment section of the application form at the time of application submission only. A resume only may not be submitted in lieu of a completed employment application. Applicants may not attach any additional documents to their application that are not required or submit any other documents by email, mail, fax, or hand delivery. Reasonable accommodation, when needed, for otherwise qualified candidates with disabilities, must be requested in writing at the time of application submission. Applicants will receive notification regarding the status of their application by email or phone after the closing date and once all applications have been processed and reviewed.
Applicants must meet each qualification for the position by the deadline date. All applications will be reviewed based on the necessary employment standards for the position. Those candidates who best meet the needs of the operations may be invited to participate in an oral examination that will be weighted 100%. Applicants receiving a passing score may be placed on an eligibility list for a period of up to one (1) year.
As determined by the City and at the City's expense, successful candidates shall be required to complete and pass a medical examination, drug screening, and a background investigation. Possession of a valid California Driver's License and good driving record will be required prior to hire. Proof of citizenship or eligibility to work in the U.S. will be required at the time of hire.
The examination may consist of questions relative to knowledge of basic principles and practices of administrative procedures and public administration including organization, staff supervision, work flow, data collection and analysis; basic statistics and graphic presentation; spreadsheet, data base, work processing, and presentation computer software at an advanced level; basic research, analytical, and statistical methods and techniques; state and local government organization and operation; research methods and techniques; report creation and presentation using computer software; and Federal, State, and local laws and regulations relating to assigned areas of responsibility. The examination may also contain questions regarding the ability to prepare clear, complete, and concise reports; make clear and concise oral presentations; provide direction to professional and support staff; gather and analyst factual data and summarize findings; interpret and apply laws, rules, and regulations; establish and maintain effective working relationships with department officials and employees; perform administrative detail work; and establish and maintain effective working relationships with coworkers and the public.
This job flyer does not constitute a contract and its terms and conditions can change without notice.
THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER
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City of Clovis
$98,820.00 - $120,120.00 Annually
the city of clovis offers a comprehensive benefit package for full-time positions. for more information on the benefit package, please refer to thecity's website underdepartments & services/personnel/employee resources.
Aug 20, 2025