Administrative Assistant

* Identify and correct missing taxes on customer invoices.

* Issue and complete fuel-related purchase orders in a timely manner.

* Scan and send accounts payable (A/P) invoices to the A/P department.

* Order and maintain office supply inventory.

* Review of all orders from the previous day. Correct tax discrepancies, monitor and follow up on backordered inventory, and correct negative inventory entries.

* Apply taxes on invoices based on the controller's guidance.

* Ensure all tickets from the prior day are billed promptly and accurately.

* Submit pick tickets and transport contracts to the corporate office.

* Ensure purchase orders associated with received invoices are forwarded to A/P.

* Deposit checks via check scanner and provide detailed deposit records to Accounts Receivable (A/R).

* Assist outside sales representatives with generating and processing purchase orders.

* Coordinate delivery and invoicing activities for operations.

* Manage petty cash disbursements and tracking.

* Perform credit card reconciliation for office and operational expenses.

* Order invoice paper from the corporate office as needed.

* Assist with checking in transfer shipments.

* File all shop purchase orders accurately and promptly.

* Process vendor claims and returns in coordination with suppliers.

* Assist A/P in resolving issues with problem invoices.

* High school diploma or equivalent required

* 2+ years of administrative, billing, or accounting experience, preferably tool industry

* Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

* Experience with accounting or ERP software systems is a plus.

* Strong attention to detail and accuracy.

* Excellent organizational and time-management skills.

* Ability to work independently and as part of a team.

* Strong communication skills, both written and verbal.

* Knowledge of sales tax regulations and basic accounting principles is preferred.