Administrative Assistant 3

Office Administrative Associate serves as administrative support for Division of Hematology in the Department of Internal Medicine; manages office business function and directs activities that support the T32 Oncology Training Grant (T32) and the Physician Scientist Training Program (PSTP) leader as well as the Associate Directors for Research; works with Division Business Manager to manage and reconcile the PSTP development fund and work with Department of Internal Medicine administration regarding funding of the program; ensures funds are used properly in adherence to university expenditure policies; disseminates or conveys directives and information; supervises student office assistants; researches, gathers, and summarizes information and data to aid administrators in decision-making and strategic planning; participates in developing and implementing administrative and operational policies and procedures; assists Division Administrator and leaders in preparing business plans to support program growth; types and assists with grant applications, manuscripts, and report preparations including scanning objects and statistical reporting; works on special assignments and projects as directed; manages faculty leaders' calendars; coordinates travel plans and reimbursements; plans and schedules meetings and conferences; types evaluations; tracks CME records; handles physician credentialing and reappointment materials for hospital, medical board, DEA and insurance companies.

Minimum Education/Experience Requirements:
Per Classified Civil Service Specs Or an equivalent combination of education and experience.

Required Qualifications:
Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months experience (300 hrs. coursework) in budgeting. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.