Administrative and Reports Specialist

EnSafe is accepting applications for an Administrative and Reports Specialist based out of our Memphis, TN office.

EnSafe is an employee-owned global environmental consulting and engineering firm. We strive to provide innovative, creative solutions for our clients. EnSafe specializes in custom solutions in Environmental Management and Planning, Civil Design Engineering, Environmental Restoration, Natural & Water Resources, Health & Safety, and Technology, with offices operating within the U.S.

What We Are Looking For:

As an Administrative and Reports Specialist, you will work on a wide range of projects in an environment that fosters creativity, collaboration at all levels, a culture of support, and professional growth. EnSafe emphasizes empowering staff to practice our profession passionately and without limitations.

What You Will Be Doing:

• Process reports - formatting, confirming appropriate styles, and compiling reports (electronically in PDF format and/or printed hard copies in binders)
• Grammar/Syntax review of documents, reports, letters, proposals, etc.
• Conducting data entry
• Organizing and maintaining confidential client files
• Assisting staff with internal overhead processes (travel scheduling, scanning reports/documents, photocopying, expense reports, etc.)
• General office duties (phone, mail, FedEx shipping, filing, production of training materials, stocking break room items and supplies, etc.)
• Other general duties that arise.

What You Need:

• Minimum 5 years of administrative assistant experience.
• Excellent verbal and written communication skills.
• Strong experience with Microsoft Office (Word, Excel, Adobe Acrobat, PowerPoint).
• Must be a highly organized and meticulous individual; able to collaborate effectively with multiple offices at one time, manage multiple tasks and assignments; ability to work with strict deadlines/under pressure, have a pleasant, can-do attitude, and use critical thinking.
• A college degree is a plus but not required.

About EnSafe:

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards. We build this reputation by attracting high-quality people and retaining them for the long term.

EnSafe is dedicated to fostering a diverse and authentic workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at www.ensafe.com