Project Control Specialist

#CA-DS

The Project Controls Specialist supports the Project Management Office (PMO) by leading key project controls functions, including schedule reviews, reporting coordination, data audits, and cash flow tracking. This position plays a central role in reinforcing project controls processes within the project management information system (PMIS), ensuring consistent and accurate data across capital projects. The Specialist also facilitates training, supports reporting cycles, and provides direct assistance to Project Managers and stakeholders. In addition to core responsibilities, the position may support or manage smaller-scale projects, contributing to planning, design, construction, and close-out activities within the role.

Apply By Date

8/25/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in construction management, engineering, architecture, business administration, project management, or a related field; OR an equivalent combination of education, training, and professional experience.
• At least two (2) years of experience supporting capital projects, construction project coordination, or project controls functions such as scheduling, cost tracking, or reporting.
• Experience working with project management or reporting systems to enter, audit, or maintain project data.
• Experience in preparing and maintaining fully documented files that reflect a thorough summary of transactions, deadlines, issues, and decision-making that meet established policies and procedures and University requirements.
• Experience with construction delivery methods and best practices.
• Experience in delivering effective and active client and stakeholder communications and reporting to leadership.
• Experience supporting capital projects in a public sector, healthcare, or higher education environment.
• Strong working knowledge of spreadsheet computer software such as MS Excel.
• Skills to appropriately apply practices and procedures to meet University's building program requirements and objectives.
• Working knowledge of project controls principles, including schedule compliance, cash flow forecasting, and performance tracking.
• Skill in reviewing and interpreting construction schedules, budgets, and project documentation.
• Ability to audit and maintain accurate project data across systems and reporting platforms.
• Ability to facilitate or support user trainings and promote adoption of tools and processes.
• Skill in organizing and prioritizing multiple tasks and deadlines in a dynamic environment.
• Ability to learn and use project management systems and tools efficiently.
• Ability to work independently as well as collaboratively across project teams and departments.
• Interpersonal skills necessary to represent the University in negotiations with construction personnel and to come to a fair agreement for both parties.
• Ability to contribute to continuous improvement efforts in project controls tools, templates, and workflows. Excellent oral and written communication skills.
• Ability to deal effectively with a broad range of individuals, occasionally under stressful circumstances.
• Written communication skills to prepare clear, concise, and professional reports and correspondence.
• Ability to organize and prioritize assignments to complete work in a timely and efficient manner, particularly when there are changes in workload or assignments due to pressures of deadline and heavy workload.

Preferred Qualifications

• Bachelor's degree in a relevant field such as construction management, engineering, architecture, or project management.
• Three (3) to five (5) years of progressively responsible experience in project controls, capital project delivery, or project coordination roles.
• Experience working with PMWeb.
• Experience in the evaluation of conditions and can make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in department operations.
• Familiarity with design and construction delivery methods, regulatory reviews, and capital project standards.
• Knowledge and understanding of University and Campus Policies, procedures, practices and resources to direct project processes and procedures.
• Proficient knowledge of word processing, spreadsheets, scheduling, project management and document management database programs. Microsoft Word, Excel, Project, Outlook and Windows operating environment.

Key Responsibilities

• 80% - Project Controls
• 10% - Project Managment
• 10% - Organizational Development

Department Overview

The Facilities Planning & Development Division's mission is the implementation of the Health System's Capital Improvement Program in keeping with the Long Range Development Plan (LRDP). This includes the authority and responsibility to manage acute care capital improvement planning, design, and construction projects. This position has the primary responsibility for implementing and achieving the department's purpose.

POSITION INFORMATION

• Salary or Pay Range: $3,524.90 - $6,590.03
• Salary Frequency:Biweekly
• Salary Grade: Grade 24
• UC Job Title: FAC PROJECT MGT SPEC 3 HC
• UC Job Code: 004267
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): AM, 8 hour
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN HI-B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks