Receivables/Financial Analyst

Position Title: Receivables/Financial Analyst

Salary Range: $55,000 - $70,000 Non-Exempt Position    

Application Deadline: 5pm CST August 21, 2025

About Mississippi State Port Authority: Situated on the Gulf of Mexico in Gulfport, Mississippi, the Port of Gulfport is a deep-water, international seaport and a major contributor to the local and national economy. As the second-largest importer of green fruit in the U.S. and a pivotal gateway for Central American trade, it connects 75% of the U.S. market within just 24 hours. The Port is more than a maritime hub; it's a key driver of economic development and innovation in the region and State, and a significant player in global maritime trade and the Blue Economy.                  

About the Position: The Receivables/Financial Analyst manages accounts receivable processes, ensuring accurate invoicing, contract compliance, account reconciliation, and customer support. The role also serves as the Finance Department’s subject matter expert on the financial performance of grant-funded and capital projects, working closely with Engineering to track budget-to-actual performance, cash flow, and project progress. This position prepares grant financial reports and supports the implementation of project tracking in current and future ERP systems.

The Essential Functions:

Billing & Invoicing

• Prepare accurate invoices using vessel logs, service orders, and lease agreements
• Apply correct tariff rates and billing terms based on contracts
• Ensure all invoices are properly coded and entered in the accounting system
• Maintain up-to-date records of customer accounts
• Send monthly account statements and follow up on overdue payments
• Respond promptly to customer questions about invoices or balances

Contract Monitoring

• Review service contracts and leases to ensure billing accuracy
• Track changes such as rate increases, renewals, and adjustments
• Keep billing schedules and checklists updated

Financial Reporting & Reconciliation

• Submit monthly tonnage and revenue reports
• Reconcile accounts receivable records with the general ledger
• Monitor and report on revenue trends and variances

Audit & Compliance Support

• Provide documentation and support for internal and external audits
• Maintain organized, audit-ready billing files

License Applications

• Review and process license applications and renewals
• Ensure insurance documents are complete and up to date
• Track expiration dates and follow up as needed

Process Improvements & Documentation

• Recommend improvements to billing and receivables processes
• Help write and update procedures for invoicing and collections

Project & Grant Support

• Assist Engineering with tracking grant and project budgets
• Submit financial reports for grant funding
• Monitor reimbursable expenses and support ERP project tracking

Additional Duties

• Provide backup support to Finance team members
• Participate in cross-training and special projects as assigned

This job description is not designed to cover or contain a comprehensive list. Duties, responsibilities, and activities may change at any time without notice.

Skills, Competencies, and Personal Attributes:

• Strong understanding of accounts receivable processes, including billing, collections, account reconciliation, and aging analysis.
• Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain well-documented, audit-ready records.
• Ability to interpret contracts and apply billing terms accurately.
• Clear written and verbal communication; professional customer service skills.
• Ability to follow instructions and work independently or as part of a team.
• Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook, with the ability to quickly learn new software tools.

Qualifications and Experience:  

• An Associate’s Degree preferred, but not required, and a minimum of 5 years of Accounting and/or Accounts Receivable experience. 
• Experience using enterprise resource planning (ERP) systems or financial accounting software to manage and track receivables preferred. 

Other Requirements:

• Must be able to obtain a Transportation Worker Identification Credential (TWIC) within 30 days of employment.
• Valid Mississippi Driver’s License
• Must pass a pre-employment background and drug screening.

We Offer:  

• A supportive, fun, and collaborative work environment on the coast of Mississippi.
• Comprehensive benefits package that includes medical, dental, vision, life insurance, and MS State PERS retirement.
• Opportunities for professional development, including tuition reimbursement after one year of employment. 

How to Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and experience online or by emailing employment@shipmspa.com. 

recblid pqbbfqrpzu427zj9fhvllw4ryi0d8d