Business Services Professional (Open Rank - Entry - Intermediate)

Job Summary:

The Business Services Entry Professional for the Division of Reproductive Sciences in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for providing administrative support for the faculty, staff, research services professionals, and postdoctoral fellows/trainees in the Division. The Business Services Entry Professional will be responsible for day-to-day activities within the Division, ensuring support of the Division's, Department's and School's mission and goals.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Supervision Received: Reports directly to the Division Administrator

Supervision Exercised: N/A

Work Location: Onsite - his role is expected to work onsite Monday through Friday and is located in Aurora, CO.

Examples of Work Performed:

85% Day to Day Operations Management

• Execute projects assigned by the Division Chief or Division Administrator
• Support the Division Chief and Division Administrator with calendar management.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Assist with courier shipping, receive and distribute mail
• Coordinate catering when needed
• Schedule meetings for internal and external participants
• Manage conference room reservations assigned to the Division
• Process facilities requests
• Ensure DRS suite is kept clean and organized at all times
• Manage recruitment interview scheduling, tracking and candidate dispositioning for faculty and research Services Professionals.
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division, including travel arrangements and reimbursements for all DRS members
• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
• Responsible for Reproductive Sciences Seminars, Journal Club, Fellows Chalk Talk including scheduling, catering, itineraries, creation of promotional materials, room reservations and travel coordination for external speakers, honorariums and expenses tracking.
• Maintain office supplies inventory; anticipate needed supplies; place orders; verify receipt of supplies
• With the needed training provided, Business Services Entry Level Professional for the Division of Reproductive Sciences may provide backup support and assistance to other departmental administrative support staff.

10% Project Management

• Project coordination for The Lorna Grindlay Moore Launch Award, including announcements, marketing, tracking of applications, meeting coordination and other duties as assigned
• Division level event coordination

5% Other

• Other duties/projects as assigned.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 17th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive research portfolio of $32M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $9M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Intermediate Level:

• A bachelor's degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of professional budget, HR, financial and/or project management experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience implementing organizational operations and procedures.
• Experience using web-based information systems (i.e. PeopleSoft or similar).
• Two (2) years of professional budget, HR, financial and/or project management experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to independently perform a wide range of responsibilities.
• Excellent verbal and written communication skills
• Proven ability to maintain cooperative working relationships both internally and externally. A positive, highly motivated, energetic, and collaborative professional attitude.
• Ability to coordinate and collaborate with multiple internal and external parties.
• Ability to perform in a fast-paced, challenging, and diverse environment
• Must exercise independent judgment and discretion when deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
• Ability to manage and perform a variety of routine and complex assignments with considerable independent judgment
• Must be detail-oriented with exceptional organizational skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Olivia Castillo, Olivia.castillo@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by July 10, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE:

Entry Level - $51,437-$65,427

Intermediate Level - $55,975-$71,200

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.