Mailroom and Legal Admin Associate (Hybrid, Garden City, NY)

At Allstate, great things happen when our people work together to protect families and their belongings from life's uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers' evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

Key Responsibilities

Mailroom & Administrative Operations (In-Office)

• Handle incoming/outgoing mail, including lifting and transporting mail buckets weighing 20-25 lbs.
• Open, index, scan, and electronically drop-file legal documents and correspondence.
• Order and manage office supplies and perform regular office errands (e.g., trips to FedEx/USPS).
• Support the setup and closure of case files.
• Maintain a clean, organized, and efficient mailroom and workspace.

Legal & Case Support (Hybrid - In-Office and Remote)

• Assist attorneys by calendaring hearings, trials, and depositions.
• Support e-filing and distribution of legal documents.
• Set up internal tasks and reminders for legal staff review.
• Communicate with courts, clients, claim representatives, and opposing counsel in a professional manner.
• Use Team Connect or similar systems to ensure data accuracy and compliance.

Training & Schedule

• Initial training is hands-on and primarily in-office to ensure a strong foundation.
• After training, this position transitions to a hybrid model: 3 days in office (including mailroom operations) and 2 days remote (supporting digital legal functions).

Qualifications

• Previous legal administrative support experience is a plus, but not required.
• Prior mailroom, office coordination, or clerical experience in a fast-paced setting is beneficial.
• Strong multitasking, organization, and time-management skills.
• Must be able to lift 20-25 lbs and stand/walk for extended periods during mail processing.

Education & Experience

• High School Diploma or GED preferred.
• Equivalent combinations of education and relevant experience will be considered.

Supervisory Responsibilities

This role does not include supervisory duties.

#LI-AT2

Skills

Compensation

The candidate(s) offered this position will be required to submit to a background investigation.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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