Grant Administrator III

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists the Director in the oversight of pre-award and post-award research projects to support the research initiatives of Stempel College. Works with Principal Investigators (PI's) and Office of Research & Economic Development (ORED) and stewardship of the college's research portfolio including research awards, research foundation funds and research derived funds. Prepares and maintains records of all pre- and post-award processes and works closely with PIs and ORED to ensure consistency and compliance conforming to federal, state, sponsor and university rules and regulations. Advises Principal Investigators in the most effective ways to achieve quality proposals and coordinates a timely submission process, ensuring appropriate approvals.

• Provides comprehensive support to faculty with proposal submissions, including drafting and building proposal budgets and completing all required internal and external forms.
• Serves as a liaison between ORED and faculty throughout the proposal review and submission process, assuming primary responsibility for grants processing and monitoring compliance.
• Works with subcontractor(s) to obtain all required compliance documentation ensuring that deadlines are maintained for successful submission, and completion of progress reports.
• Ensures that proposal submissions are consistent with established University policies and procedures while conforming to federal, state, sponsor, and university rules and regulations.
• Develops budgets and provides guidance to faculty members on all fiscal and administrative grant related matters and submission of grant proposals. Evaluates expenditure documents according to federal, state, and university guidelines for grant permission and appropriateness.
• Manages multiple fiscal and accounting functions. Interprets fiscal and accounting administrative rules and policies. Assists in the design and anticipates new internal forms to facilitate and improve operations and streamline required approvals and procedures to effectively administer programs and ensures compliance with internal control procedures and accounting best practices.
• Serves a backup for eCERT.
• Process student scholarships, stipends, tuitions for assigned grants. Monitors and confirms graduate assistants funding on grants.
• Assist in the planning, directing and reporting activities of the projects administered by the research area. Interprets and implements policies and procedures as they apply to the assigned area. May recommend changes on policy and procedures as needed.
• Manages subcontracts, consulting agreements, material transfer agreements and other research agreements. Assists the PI in Agreement Request preparations to the Office of Research and Economic Development, creates requisitions and manages purchase orders for subcontracts, consulting agreements, material transfer agreements and other agreements. Reviews PI approved invoices for agreement terms (adequacy of invoices, supporting documentation submitted, request cost).
• Collaborates with Principal investigators in reviewing and planning: award set up, expenditure projections, award terms and conditions, deliverables, progress reports, and reporting schedules. Regularly follows up with PI to assure adherence to deadlines. Formulates plan assignments and timelines.
• Monitors and resolve budget exceptions, non-payroll transfers, budget modification, change of PI requests, Direct Charge Exemption forms, pre-award requests, and assist ORED with grant transfers from other institutions as well as carry over requests to sponsor.

Bachelor's degree and four (4) years of grant or contract administration experience OR Certified Research Administrator (CRA) and four (4) years of grant or contract administration experience OR equivalent combination of education and eight (8) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

FIU-Research Administrators Certificate Course (RACC) must be completed withing 3 month of hire and the Certified Research Administrator (CRA) Pre Course mush be completed within a year of hire.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Criminal Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

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FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.