Benefits Specialist - Seattle, WA

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$32.00 - 38.00 per hour

This is a Hybrid role and consists of a combination of WFH In Person work

The Benefits Specialist is responsible for the timely processing and accurate completion of all bills related to employee benefit plans per the terms and conditions of the benefit plan contracts and collective bargaining agreements.

• Learns and understands how timekeeping systems work with accounting deadlines and payroll deadlines for reporting accuracy.
• Retrieves, prints, and reviews all required incoming monthly bills and information from various sources (portals, email, ADP Vantage, etc.).
• Reviews bill enrollment lists with payroll/benefit reports to determine covered lives for the time period, including those on LOA and COBRA to determine accuracy of the bills.
• Ensures that rates and calculations of premiums are accurate. Must cross-check against various reports both internal and external, as well as ADP systems versus the contract or CBA.
• Sets up deductions and accruals for benefit coverage (health, dental, life, AD&D, LTD, 401k and imputed income on company paid life insurance)
• Calculates monthly premium billings and reconciles to benefit accounting system utilizing ADP Vantage.
• Works directly with trusts and insurance carriers as needed on various payment issues for overdue invoices including the processing of any required adjustments.
• Processes invoices by the due date each month.
• Provides accounting and reports of hours and other relevant information for union health and welfare trusts by their due dates.
• Assists as required with any audits initiated by health and welfare trusts.
• Works with Payroll Accountants to clear up all outstanding benefit reconciliation items on a monthly basis.

• Finds ways to streamline processes and procedures to ensure accurate reporting and meeting all billing due dates.
• Documents procedures for completing each bill and keeping them up to date.
• Responds to employees or trust office and resolves eligibility issues related to reporting.
• Keeps billing tracking spreadsheet up to date.
• Communicate with managers and employees to explain the leave administration process, and helps monitor leave time for employees, following up on required paperwork to include medical certifications.
• Other duties as assigned.

Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.