Payroll Analyst

Description

• Assists management with payroll system modifications. Evaluates existing processes and design, recommends/implements process improvements; collaborates with Accounting, Information Technology and Human Resources staff in the process improvement. Creates work instructions for payroll functions, mentoring and training staff as appropriate.
• Support of upcoming system conversion. Attend meetings, understand current processes to be able to make recommendations to streamline while consulting with payroll team. Tasks to include work on integrations, GL, parallel testing, work instructions, etc.
• Personally and confidentially processes salaried/corporate hourly payroll including garnishments, deductions; responds to questions from salaried/corporate hourly employees and resolves discrepancies; maintains the salaried payroll database. Exposure and coverage of the Production Payrolls processed weekly.
• Validates payroll records by performing audits to ensure accuracy. Should errors be detected, work to resolve and mitigate future occurrences and/or risks. Modify work instructions as appropriate.
• Prepares reports and summaries of earnings, taxes, deductions, leaves, taxable and nontaxable wages; responds to requests for information as needed for labor negotiations and other management needs. Report generation includes routine and special requests, in addition to supporting staff with their reporting requirements using queries and reporting tools, such as excel vlook-ups, pivot tables, and other intermediate functions.
• Responds to inquiries and research projects identified by Human Resources, Accounting, or other departments as necessary. Supports team with Union Audits.
• Performs significant role in tax reconciliation, preparation, and reviewing any tax notices. Escalation to vendor as necessary. Ensure proper troubleshooting and system updates to support any necessary wage or tax adjustments. Monitor company transfer employee tax activity. Includes follow-up research and adjustment entries as necessary.
• Processes deductions and payments of 401(k) loans and other recurring or unique payroll related processes; researches and resolves discrepancies.
• Assists with reviewing collective bargaining agreements and unrepresented employee terms and conditions for changes; implements payroll-related provisions; coordinates changes with Human Resources.
• Provides ongoing assistance to other payroll staff members. Covers for payroll staff members during vacations and absences.
• Performs related duties and special projects as assigned.

• Knowledge of principles and practices of payroll processing; rule, laws and requirements in operating a payroll function.
• Skilled at PC use including databases, spreadsheets and related computer programs designed for payroll; use of automated payroll systems; develop, design and generate ad hoc reports.
• Intermediate/advanced excel skills, to include vlook-ups, pivot tables, what if statements, etc.
• Ability to work well on a team - interacting and supporting team members with focus on strengthening team via team building, meetings, training, and other growth opportunities.
• Ability to coach and guide payroll staff and serve as a mentor.
• Ability to also complete work independently in a time-constrained environment.
• Ability to focus on the big picture while attending to multiple detail requirements.
• Ability to adapt to a changing environment.
• Ability to analyze and interpret data. Strong analytical and problem solving skills.
• Ability to formulate and implement solutions.
• Must possess excellent interpersonal and communication skills, both oral and written for constant interaction with all departments, employees and outside auditors/customers.
• Must be a well-organized, detailed and customer (internal and external) oriented self-starter.
• Ability to handle competing priorities and deadlines effectively and respond well to last minute, high priority, time sensitive projects.