Health Information Manager (HIM)

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range: $131,490- $161,028 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We have an opening for a Health Information Manager (HIM) to lead and manage the Health Services Department (HSD) WebChart Electronic Medical Record (EMR) system, with the primary goal of improving employee health outcomes. In this role, you will partner cross-functionally with physicians, nurses, clinical, and administrative staff to improve the delivery of services. You will work cooperatively with IT developers and vendors as you lead projects to upgrade or enhance the tools while helping clinical staff to use them effectively. You will manage a small team of IT and HIM professionals to ensure clinical support. This position is in the Environment, Safety and Health (ES&H) Directorate and will report to the Site Occupational Medical Director.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or moredays per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization

You will:

• Be the super user, liaison and subject matter expert for HSD's EMR and other systems.
• Mentor and lead a team to support the technology needs of clinical staff and develop, teach and perform quality assurance, scheduling, and similar functions.
• Manage the access retention, privacy, and security for medical records and other covered artifacts to meet and exceed guidelines of the U.S. Department of Energy (DOE), Occupational Safety and Health Administration (OSHA) and Association for Accreditation of Ambulatory Health Care (AAAHC) as well as Federal, State, and local standards for record retention.
• Plan, organize, and oversee all aspects of HSD's electronic health information and related system interfaces (Time, Enablon, LabCorp, WebMD, EAM, WPC, LTRAIN, and People) with technical support from the Information Technology group (LivIT Program).
• Manage enhancements and upgrades. Provide support for staff workflows with templates and other tools for effective work.
• Improve clinical workflows, working directly with the people who do them, design efficient tools within and connected to the EMR.
• Extract meaningful clinical and operational data to report trends and fulfill internal and external reporting needs.
• Provide strategic direction and oversight to the Health Services Department Health Information Technology multi-year roadmap.
• Ensure that all health records systems and other records management projects are completed effectively, and according to specifications by effectively managing resources, timelines, and stakeholders from initiation to closure.
• Advise organizational senior management on HIM policies, procedures and projects.
• Other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor's Degree in a relevant health information technology related field, or equivalent combination of education and significant related experience.
• Significant experience and/or formal training and expert knowledge in health information management and administration, understanding technical principles, theories, practices, and medical terminology to assure quality management of data and health information.
• Significant experience in the administration and management of an EMR system.
• Experience developing and/or improving clinical processes using an EMR system and curating or modifying system capabilities.
• Advanced skills using desktop tools (e.g., Excel) to manage clinical processes and workflows, track, and trend data, and develop operational reports.
• Strong organizational skills and the ability to function effectively and independently and set priorities in a multi-tasked environment with constantly changing demands.
• Comprehensive knowledge of statutory requirements related to health information management.
• Expert communication, facilitation, and collaboration skills necessary to present, explain, and advise senior management and/or external sponsors.
• Experience with team building and conflict resolution.

Qualifications We Desire

• Possess a current Certified Health Data Analyst (CHDA)credential.
• Graduate degree or professional certification in health informatics.
• Significant experience or training certification in project management.
• Extensive experience with MIE WebChart and/or other ambulatory EMRs.
• Familiarity with one or more data languages such as Visual Basic, SQL, XML, HL7 or R.
• Experience with ticketing systems such as Jira.

#LI-Hybrid

Position Information

This is a Flexible Term appointment, which is for a definite period not to exceed six years.If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.