Administrative Assistant

ResCare Community Living

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!

Job functions:

First point of contact for visitors and callers; responsible for managing the front desk and greeting guests.
• Provides a range of administrative and clerical support to all departments and day programs.
• Maintains a clean and well-organized office environment
• Assists with data entry, document preparation and filing
• Orders an maintains office supplies and inventory
• Managers calendars, updates internal directories and assists in coordinating meetings.

Qualifications:

• 1-3 years receptionist or administrative experience
• Excellent communication and interpersonal skills
• Strong organization skills and attention to detail
• Proficiency in Microsoft office (Word, Excel, Outlook) and office equipment
• Ability to multi-task and manage time effectively

* Be energetic and professional in a large office environment.
* This position will help gather electronic records requests received from clients
* Serve as primary administrative support to Pharmacy Director and management staff
* Provide administrative and clerical support in a variety of areas
* Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed.
* Separate and distribute mail to appropriate personnel. Scan all accounts payable into system
* Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department
* Other duties as assigned

* High School Diploma required. Previous experience working in an office environment a plus
* Excellent communication and phone skills with ability to adapt within our diverse customer base
* Be able and comfortable in making a high volume of outbound calls daily
* Proficient in computer and typing skills with the ability to multitask using different programs simultaneously
* Excel knowledge a plus