IBC Coordinator

University of North Carolina Charlotte

United States, North Carolina, Charlotte

Apr 30, 2025

IBC Coordinator

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Position Number	003993
Vacancy Open to	All Candidates
Working Title	IBC Coordinator
Position Designation	EHRA Non-Faculty
Employment Type	Permanent - Full-time
Months per Year	12
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm This position may be eligible for a telework schedule once onboarding into the position is complete and with supervisor approval.
Hours per week	40
FLSA Status	Exempt
Division	Research
Department	Div of Research (Adm)
Work Location	Cameron Hall
Salary Range	$62,115 - $68,500
Primary Purpose of Department	The Office of Research Protections and Integrity ( ORPI) is part of the Division of Research. It provides strategic oversight, education, and support of integrity and compliance issues related to research and certain University operations at UNC Charlotte. The office ensures compliance with federal, state, and local applicable policies and laws on biosafety, human subjects research, animal subjects research, conflict of interest and commitment, research misconduct, export control, and research security.
Primary Purpose of Position	The IBC Coordinator provides program support to the Office of Research Protections and Integrity ( ORPI), ensuring compliance by performing various administrative, technical, and analytical duties and day-to-day management of the Biosafety Program at UNC Charlotte. This position reports to and works closely with the Biosafety Officer, ensuring compliance across all research involving all biological materials and recombinant or synthetic nucleic acids. The Institutional Biosafety Committee ( IBC) is the faculty committee responsible for reviewing all research involving recombinant and/or synthetic nucleic acids, infectious agents, or biohazardous materials. This position provides administrative assistance for the IBC, IRE, and coordinates closely with IACUC (Animal Subjects research) and IRB (Human Subjects Research) compliance programs to ensure support across all biosafety-related research, including guidance on permits, materials transfer agreements, export controls, and field safety. Biosafety Program - 90% Research-related compliance programs - 10%
Summary of Position Responsibilities	Assists with administrative support for various compliance programs and/or processes assigned to the Office of Research Protections and Integrity. This position primarily supports Biosafety but also contributes to the Animal Care and Use, Human Subjects Research Protection, Research Security, and Export Controls programs. Job Summary: Coordinate operational functions and build relationships with individuals/areas across the university impacted by teaching and research compliance regulations (i.e., One IT, Office of Research Services, Office of Research Commercialization and Partnerships, Facilities Management, Environmental Health and Safety, Student Health Center, business partners, and academic units). Assist with developing, reviewing, and maintaining policies, procedures, tools, and resources in a changing regulatory environment. Maintain paper records, when applicable, and electronic databases of all responsible programs. Assist with developing, implementing, and delivering education and training programs to ensure compliance with federal regulations, state laws, and institutional policies. Develop and implement strategies for outreach (e.g., flyers, videos, website resources, virtual and in-person presentations, etc.). Periodic review of training records and adherence to best practices. Coordinate investigations and resolve complex problems, including but not limited to noncompliance issues. Identify program-related opportunities to enhance procedures, training, and documentation, and monitor evolving biosafety challenges. Supervise, assist, and mentor temporary staff or graduate assistants as needed. Performs other duties as assigned, including providing backup for the Biosafety Officer.
Minimum Education/Experience	Master's degree or Bachelor's degree with 2-4 years of experience, or an Equivalent combination of education/experience. Experience can be paid or unpaid.
Preferred Education, Knowledge, Skills and Experience	Work both independently and under supervision. Independently coordinate, manage, and complete assigned projects in a timely manner. Solution-oriented and takes responsibility for clarifying work requirements. Handle multiple tasks thoroughly and efficiently. Strong computer and software skills, including knowledge of the MS Office Suite and Google Suite. Experience with Smartsheet is helpful and desired. Prior experience using InfoEd Global software. Have excellent oral and written communication skills. Have strong interpersonal, communication, organization, teamwork, and customer service skills. Prior administrative assistant, compliance, or regulatory experience is a plus. Willingness to learn, including acquiring new technical and professional skills. Capacity to understand basic STEM-related topics. Ability to maintain confidential information at all times. Experience working in a high-volume, high-production, and/or sponsored-research-intensive environment. Experience with inter-institutional agreements, data use agreements, material transfer agreements, non-disclosure and confidentiality agreements, service agreements, and research agreements. Familiarity with granting agencies (government, international, private, industry, etc.). Knowledge of OSHA, USDA, CDC, NCDEQ, IATA/DOT, and NIH regulations is a plus. Ph.D. and 1-2 years of experience
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Posting Open Date	04/30/2025
Posting Close Date
Open Until Filled	Yes
Proposed Hire Date	06/02/2025
If time-limited please indicate appointment end date
Contact Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Describe your experience managing compliance with biosafety regulations (e.g., CDC, USDA, NIH).

(Open Ended Question)
*
Are you familiar with risk assessment and containment principles (e.g., BSL-1, BSL-2, BSL-3 practices)?
- Yes
- No
*
How would you approach staying updated on changes in biosafety regulations and guidelines?

(Open Ended Question)
*
Have you managed databases or tracking systems for research protocols or compliance monitoring? Please describe.

(Open Ended Question)
*
What is your level of computer experience? Beginner, Intermediate, Advanced?

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents