Assistant to the City Prosecutor

Posting Type: Open Competitive

Work Type: Full-Time

Nature of Work: This is highly responsible and complex administrative support and staff supervision in a division of the City of Omaha Law Department. Work involves responsibility for the performance of complex clerical operations which require the exercise of independent judgment based on knowledge gained through experience. The work involves developing operating policies, systems and procedures; supervising the performance of all administrative support functions; and being responsible for a number of special projects on an on-going basis. Employees in this class work under the general supervision of the department or division head.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.

High school diploma or its equivalent AND four years of experience in professional office work in an office setting, two of which must have been in a supervisory capacity. Experience in a law office setting preferred.

Special Qualifications: Must pass a typing test with a net accuracy rate of at least sixty-five (65) words per minute with 90% accuracy at the time of application. The typing test must be completed and passed by May 15, 2025. The typing test is accessible at https://omahahr.typingtestpro.com/test?id=j70h6dlt

Pay Range: $50,564.80 with step increases to $76,440.00 Annually

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fourteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule.

Examination Information: The examination will consist of a training and experience form designed to assess job-related knowledge, skills, and abilities of the position. The training and experience form will be sent to qualified candidates after their application is reviewed by a recruiter and accepted to test for the position. The form must be completed and returned to the Human Resources Department by May 22, 2025 (passing score 60%). Of the candidates who pass the training and experience form, the top-scoring candidates will be invited to participate in a structured interview (passing score 60%). Final eligibility list will be an overall score with the training and experience form weighted 50% and the structured interview weighted 50%.

Veteran Points: To claim five (5) points for veteran's preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by May 22, 2025.

Required Knowledge, Skills, and Abilities:

* Knowledge of the principles and applications of office management, including modern office procedures, clerical techniques, and the uses of office equipment
* Knowledge of the uses of personal computers and their attendant software
* Knowledge of departmental policies, procedures, and functions
* Knowledge of office book and record keeping and report compilation methods
* Ability to plan, organize, and supervise the work of a number of an administrative and clerical staff
* Ability to prepare clear and concise oral and written reports
* Ability to develop, explain, and install new procedures and alter them to meet the departments needs
* Ability to determine the priority of goals and assignments and to complete projects with minimal supervision
* Ability to communicate effectively, orally and in writing
* Ability to establish and maintain effective working relationships with fellow employees, representatives of public and private concerns, and members of the general public
* Ability to operate a computer with its attendant software to input data, develop and maintain spreadsheets, compile reports and correspondence, maintain records, and perform other automated functions
* Ability to understand written and oral instructions
* Ability to adhere to safety policies, procedures and guidelines
* Ability to sit from 61 to 75% of the time; to stand and walk from 26 to 50% of the time; and to climb, reach, balance, bend, stoop, squat, or lift up to 25% of the time
* Ability to use up to ten (10) pounds of force to move objects up to 33% of the time and to use lesser amounts of force to move objects from 34 to 100% of the time

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

* Any one position may not perform all the duties listed, nor do the listed examples include all the duties which may be performed in positions allocated to this classification)
* Supervises and trains permanent and non-permanent clerical staff
* Assigns, prioritizes, and controls work flow
* Participates in or performs hiring, discipline, grievance handling, training, and performance evaluation processes
* Coordinates clerical support activities and assists staff in dealing with difficult situations
* Develops office systems and operating policies and procedures and insures they are operating in an effective, efficient, and correct manner
* Identifies and implements needed improvements
* Prepares operating procedures manuals for training and for on-going use by staff
* Acts as liaison with DOTComm in regard to the development, improvement and/or implementation of new computer systems and/or equipment
* Ensures that staff receives the training and on-going support necessary to effectively use the system
* Gathers, organizes and reports administrative data
* Reviews and monitors budget expenditures and distribution of costs to appropriate accounts
* Prepares related administrative reports and financial analyses and make recommendations
* Performs and/or coordinates all administrative and clerical activities including purchasing, payroll, recordkeeping, information dissemination, HR processing and recordkeeping, printing and related functions
* Serves as Secretary to the Division Head
* Screens and prioritizes mail; drafts, reviews and proofs letters for Supervisors signature; prepares correspondence for own signature; refers and/or deals with calls/requests in Supervisors absence; prepares special studies or reports for Supervisor, assists in handling confidential personnel and other matters; and performs other related secret tasks as assigned
* Performs research, edits and writes materials and reports, and provides direct assistance to the division head and professional staff
* Prepares legal documents for review, approval and use by City Attorneys
* Files legal documents with court clerks
* Reviews and proofreads legal documents for accuracy and adherence to all applicable guidelines
* Maintains and updates state statutes and city ordinances and legal opinions for guidance of the City departments and under the supervision of a City Attorney; Coordinates the input process for legal files and dockets within the City
* Responds to requests for information from other City Departments, court officials and the public relating to legal processes and/or specific actions by City Attorneys
* Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
* Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas
* Responds to citizens questions and comments in a courteous and timely manner
* Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: employment@cityofomaha.org