Department Administrator

Rutgers University

United States, New Jersey, New Brunswick

Apr 30, 2025

Position Details

Position Information

Recruitment/Posting Title	Department Administrator
Job Category	URA-AFT Administrative
Department	Learning Centers
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Department Administrator for the Learning Centers. The Department Administrator oversees all functions of one of the four Learning Centers (LC) and reports to the Assistant Director of Administrative Planning. Among the key duties of this position are the following: Recruits, hires, trains, schedules and supervises student workers (office assistants and supervisors), as well as overseeing the daily operations of the Center. Maintains the Center's budget and develops policies and procedures unique to managing the Center. Manages the scheduling and use of the designated Center and coordinates space usage with campus partners. Ensures successful data collection, reporting, purchasing, and maintenance of the Center. Provides administrative support to Learning Centers' academic support programs as needed. Each department administrator has responsibilities for the administrative assistance of one of the core programs.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree. At least two years' administrative experience preferred, preferably in an academic setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency with MS Office products, electronic communication methods, and internet browsers, as well as the ability to learn new software as needed. The ability to multitask and meet deadlines effectively. Excellent communication and organizational skills. Must be able to work independently on assigned tasks. Must be available to work some evenings and weekends when necessary.
Preferred Qualifications	Experience in education or business administration. Experience independently managing an educational center or program. Experience supervising student employees. Ability to learn and use new technologies quickly and efficiently.
Equipment Utilized	This position will utilize our kiosks and data management system on a regular basis to schedule appointments, track Center usage, and prepare reports. This position is also required to use RIAS for payroll preparation and purchasing, as well as our effective budget system to track spending and manage the Center's budget. This position will also be required to set up projectors, laptops, computing spaces, and collaborative work areas when spaces are reserved. This position must also have a working knowledge of all demonstrations and technologies used at the Centers.
Physical Demands and Work Environment	Must be able to travel between campuses. Must be able to interface with students, colleagues, and campus partners on a regular basis. Must be available to work some evenings and weekends when necessary.
Special Conditions

Posting Details

Posting Number	25ST0886
Posting Open Date	04/30/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement