Administrative Assistant

Title:Administrative Assistant

Reports to:Live Operations Supervisor

Shift Hours:7AM to 4PM or 8AM to 5PM, Monday through Friday

Starting Wage: Depending on experience and qualifications. Starting at $16.88 up to $21.30/hr.

Working Location:Carthage MO (Live Operations Office)

Job Summary:

This position will have varied and wide-ranging responsibilities of managing, planning, and directing the daily activity within their assigned area of responsibility.This person will perform moderately complex, non-repetitive, clerical duties which require familiarity with routine office practices and procedures. This person will participate in:

• purchasing functions (writing REQ.s for PO's, warehouse coordination
• receiving of goods physically, and SAP Receive-in function.
• product requests
• litter ordering/scheduling
• handling many purchases with P-card and maintaining P-card documentation
• office supply control
• departmental form duties
• supply needs of company farms
• laboratory sampling shipments
• Avian Influenza testing/results/verification
• assist with fleet vehicle duties, tracking services performed, and requesting payment of vendors.
• Departmental / Grower mailout duties
• Other duties assigned or requested from time-to-time by the Supervisor or other Growout management and staff.

Essential Functions, Duties & Responsibilities:

• Provide purchasing function for the Carthage Growout Operation
  • Write Purchase orders for operating supplies, brood hub supplies, instruments, IT supplies etc. as requested by Live Operations Manager and Area Supervisors - as well as P.O. generation for Sherwin Feedmill
  • Cooperate with CW&T warehouse on "wish-list" (weekly requisition for flock medications, operating supplies, and field service supplies)
  • Write Purchase Orders for Specialized Flock Medications and Operating supplies
  • Perform reconciliation of POs for goods actually received in SAP
  • Request New SAP product ID number for newly required products
  • New Litter requests and arrangements
    • Takes New Litter requisition from Flock Supervisors,
    • Calculates correct volumes,
    • Arranges delivery with New Litter supplier (ETW)
    • Communicates volumes to Live Accounting & managers
  • Used Litter requests and arrangements
    • Takes Brood Hub Used Litter requisition from Flock Supervisors,
    • Calculates correct volumes
    • Arranges delivery with Brood Hub Used litter handler (D. Reed)
    • Communicates volumes to Live Accounting & managers
  • Office Supply procurement
    • Takes requests and arranges purchase of all paper, toner, envelopes, folders, pens, pencils, staples, tape, pins, coffee, cups, etc.
    • Arranges and purchases various office equipment replacement items such as Monitors, tables, White boards, etc.
  • Purchases and coordinates delivery for water treatment chemicals for farms
  • Purchases common forms for Field Service
  • Purchases and Maintains Internet connection for Research farm
• Non-Purchasing functions
  • Mails out Laboratory Sampling materials 3-4 times per week to various labs
  • Tracks lab results to lab-work requisition forms
  • Tracks Avian Influenza testing and results
  • Maintains Grower Data-base
    • Grower addresses
    • Grower Square footage by barn
    • Grower & Manager phone numbers
    • Growers' farm maps and GPS locations
  • Receives, Reads, Sorts and Reports lab results to Vets, Area Supervisors, Flock supervisors
  • Files lab results by farm/flock on computer
  • Communicates office and facility maintenance needs with Lease holder (Americold)
  • Handles Company vehicle possession and maintenance tracking
    • Handles spare keys and Vehicle assignment records
    • Produces vehicle ID stickers and vehicle # assignment
    • Assists in follow-thru of non-routine maintenance arrangements
    • Maintains various service records
  • Produces Grower - Farm signs
    • Farms' main signs
    • Feed bin ID signs
    • Barn/building ID signs
    • Procures Bio-Security warning signs
  • Edits and Produces Grower Mailings (review, edit, Print, fold, envelope, address, postage)
  • Physically receives shipped goods and re-stocks cabinets and shelves.
  • Monitors recycling volumes and notifies personnel for pick-up
  • Edits and Produces grower communications such as Summer & Winter Program, new Best Management Practices Manuals, etc.
  • Receives mail and distributes mail to mailboxes, accounting dept.
  • Updates Document Server in the Growout dept. common copier
  • Assists with IT trouble shooting with all Live Ops employees from this office including software applications, I-Phone service and use, hardware service and replacement, etc.
  • Cooperates with contracted office cleaning service to assure proper service
  • Acknowledges receipt of goods and services and maintains corresponding invoice files
  • Assists with various look-up, scan, file etc. for Grower Contracts and legal communications
  • Arranges for Quarterly Business meetings and Grower meetings
    • Takes requests from managers and arranges meal caterers
    • Arranges reservation of meeting facility
    • Provides day-of-meeting meal assistance with caterers and provisioners.
    • Keeps meal and meeting supplies purchased and stocked
    • Assist with IT preparation for meeting
    • Other duties assigned or requested from time-to-time by the Supervisor or other Growout management and staff.

Knowledge, Skills & Abilities:

• Working knowledge of Microsoft Word and Excel.
• Excellent communication skills (both verbal and written)
• Detail oriented to discover inconsistencies.
• Knowledge of all general office duties.

Education & Experience:

• Bachelor's Degree in business related field (preferred)
• High School Diploma or GED (Required)
• One to Three years relevant work experience required.

Note:

• We embrace equal opportunity employment. Butterball is committed to the fair and impartial treatment of all employees and applicants for employment without regard to gender, age, race, religion, color, national origin, physical or mental disability, military/veteran status, sexual orientation, gender identity and expression, genetic information, marital status, parental status, pregnancy, or any other status protected by law.
• This position is deemed Safety Sensitive for purposes of Butterball's Drug/Alcohol Screening & Testing Policy. Details will be provided to individuals who receive a conditional job offer, or upon request.
• EEO Minorities/Women/Veterans/Disability