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Grant Administrator 1, College of Design, Architecture, Art, & Planning, Hybrid/Remote

University of Cincinnati
parental leave, paid time off, paid holidays, sick time, retirement plan, remote work
United States, Ohio, Cincinnati
Apr 29, 2025
Grant Administrator 1, College of Design, Architecture, Art, & Planning, Hybrid/Remote Current UC employees must apply internally via SuccessFactors Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called "the most ambitious campus design program in the country." With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget stands at $1.85 billion, and its endowment totals $2 billion. UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success. Job Overview Handle day-to-day pre-award and post-award financial administration of specialized activities related to research grants. Major duties will include administrative, fiscal, grant, and general duties. Will provide recommendation and advice to DAAP Research and faculty on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. This position is in person and will offer flexibility for a hybrid remote work arrangement (a set schedule of on campus and work from home days each week) for applicants with a residence within OH/IN/KY. Hybrid work arrangements are subject to change in accordance with university policies. Hybrid work will start after onboarding, approximately 3 months. Essential Functions Assist faculty and staff with pre award management including but not limited to guidance on practices, drafting budget and budget justification preparation, reviewing award notices, routing proposals, and creating research contracts. Assist faculty and staff with post award management including but not limited to guidance on practices, processing purchases and invoices, processing of financial transaction for federal, state, and private grants, contracts, and any other external funding sources, grant extensions, and hire/compensation. Meet regularly with faculty and staff for expense reporting, reports, and transactions, for the full lifecycle of from start to close out for active research grants. Create, maintain, and generate reports on active grant accounts according to the institute policies and individual grant agreements. Close out grant accounts by reconciling accounts, compliance, and prepare final invoice and/or reports for closures. Support leadership by drafting and implementing policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines. Work directly and collaboratively with the various offices of the college and university to fulfill pre-award and post-award grant administration. Perform related duties based on departmental need. This job description can be changed at any time. Required Education Bachelor's Degree. Five (5) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements Required Experience One (1) year grant and/or finance-related experience. Additional Qualifications Considered Grant administration with pre and/or post award management experience. Ability to organize and manage multiple tasks while maintaining accuracy and attention to detail. Strong communication and analytical skills, and self-directed work ethic. Proven experience in participating as a team member in a collaborative environment within a workforce across offices/departments. Familiar knowledge with: Microsoft excel (pivot tables, v-look formulas), Kuali proposal submission system, SAP/UCFlex reporting system, PACE system, CONCUR travel and expense system, and SalesForce system. Application Process Information Please submit an online application and include: Please provide a resume and cover letter to be considered for this position. Please use the additional documents feature as needed for these items. The cover letter should not exceed one (1) page and should detail your interest and qualified experience, skills, or education required for this Physical Requirements/Work Environment Office environment/no specific unusual physical or environmental demands. Compensation and Benefits UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE.Highlights include: Comprehensive Tuition Remission UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university. Robust Retirement Plans As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 10-14% of your salary. Real Work-Life Balance UC prioritizes work-life balance with a generous time-off policy, including: Vacation and sick time 11 paid holidays and additional end-of-year paid time off (Winter Season Days) 6 weeks of paid parental leave for new parents Additional Benefits Include: Competitive salary range of $55,000 - $58,000dependent on the candidate's experience. Comprehensive health coverage (medical, dental, vision, prescription) Flexible spending accounts & wellness programs Professional development & mentorship opportunities For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources atjobs@uc.edu. The University of Cincinnati is an Equal Opportunity Employer. REQ:98910 Grant Administrator 1, College of Design, Architecture, Art, & Planning, Hybrid/Remote Date: Apr 29, 2025 Location: Cincinnati, OH, US Facility: Main Campus Nearest Major Market: Cincinnati Job Segment: Drafting, Medicare, SAP, ERP, Engineering, Research, Healthcare, Technology