Project Manager - Onsite

Join Our Spiro*Verse

The Project Manager is responsible for leading and successfully managing all post-sale fabrication and warehouse service projects orders through the production and fulfilment process to meet or beat estimated cost and quality targets. The type of projects managed by a project manager are custom exhibit/tradeshow/museum/retail fabrication, rental, and warehouse services projects which are produced and fulfilled in a fast paced job-shop environment. Project Managers successfully utilize or interact with estimating, ERP, cost accounting, barcode inventory, and CAD/CAM, systems to manage their projects. They are knowledgeable of all GES rental products and can provide rental solutions for a variety of project demands. Project Managers are also knowledgeable of raw and finish materials and custom fabrication techniques and standards. Project Managers lead sales, design, and detailing teams to successful project rental and fabrication solutions. Project Managers organize, plan, for, and use existing client inventory across show programs in an efficient manner. They continually monitor project costs and alert sales and necessary operational departments of potential cost or quality concerns on projects. Project Managers partner will all GES operational departments to ensure project information is communicated in a timely and accurate manner with a focus on achieving project success.

Company Overview

This is Spiro. A strategically-led, creatively-driven, leading global experiential agency. We exist to cultivate powerful brand connections through the channel of experiential. We believe strong global communities are empowered by diversity, inclusion & belonging.

Where data-informed creative meets advanced digital solutions, we boldly go where no experience has gone before. As Spiro*nauts, we are born storytellers & story makers; fearless dreamers of the "what if;" and pioneers of innovation in our craft. Together, we launch brands into their experiential orbit through the power of Brand Gravity.

Learn more about who we are here!

Responsibilities

• Provide sales, estimating, and production personnel with property details - have expert property knowledge
• Attend PTW and learn all project details and objectives
• Check project estimate for accuracy against project details in PTW
• Create or manage the creation of change orders as required
• Request detailing for project
• Lead detailer through detailing process to achieve project objectives
• Provide detailer with property information, including TRACE information
• Provide detailer with engineering solutions
• Provide detailer with purchased item information
• Confirm property use through TRACE, adjust reservation as required
• Submit rental depot request with accurate parts requirement to depot
• Issue control drawings to AM/AE for approval
• Identify items for purchase and optimize purchase to meet or beat cost and quality targets
• Submit requisition request to procurement, provide information for accurate final purchase
• Add/alter purchase request for changes/adds as required
• Submit shop paperwork and drawings to appropriate shop contacts
• Setup PTP meeting do review all production objects with production
• Monitor shop progress and alert production mgmt. and sales to concerns
• Ensure production personnel are guidance to achieve project objectives as they change
• Coordinate the receival of all required materials for project objectives
• Review and approval quality of produced items
• Run cost reports and alert production mgmt. of possible cost over-runs
• Coordinate graphics production with Sales, to include accurate graphic sizes, outputs, etc.
• Coordinate outbound shipment with Sales to ensure timely and accurate shipments
• Lead detailer to produce accurate setup drawing kit
• Provide setup drawing kit to sales and/or ExpoServices as required
• Working with Sales or Independently (as required) meet with ExpoServices to download project requirements
• Check all shipping documents for shipment accuracy
• Provide sales and Expo team with ongoing field support including the production or shipping of additional items
• Upload final installation set of drawings to GBMS
• Ensure new properties are added to TRACE
• Proficient knowledge of TRACE
• Expert knowledge of TRACE including TRAN-Ship planning
• Proficient knowledge of GBMS
• Expert knowledge of GBMS including estimating abilities
• Provide Estimating with property details
• When required mentor new AM's & PM's and provide training on critical processes

Qualifications

We understand the importance of transferrable skills and a diverse perspective, so if you do not fit all these requirements, we still want to hear from you and encourage you to apply!

• Bachelor's Degree or relevant experience in Exhibit Construction/Management, Architecture, Construction Management, Business Management, Industrial Design or related fields.
• 5+ years related experience
• Drafting experience, CAD drafting preferred.
• Thorough knowledge of spreadsheets, databases, word processing and graphics.
• Ability to analyze available information and make sound decisions
• Ability to monitor, understand, manage, and control project costs and their impacts on project performance
• Strong Microsoft Office Suite skills (Excel, Word, PPT)
• Experience using ERP, Work Order, and Inventory Management Systems preferred
• Ability to understand and read fabrication and installation drawings
• Excellent customer service and communication skills
• Travel up to 20%

Benefits

• Full Benefits Package
• 401K Vesting Immediately
• Psychological Safety
• Diversity, Inclusivity and Belonging Culture
• Employee Led Resource Groups
• Spiro*YOU Professional Development & Learning Programs
• Employee Events

Our Process

Our interview process is hand crafted to our roles. In general, you can expect to have an initial phone interview with our talent acquisition team and thereafter video interviews with team members and your future manager. We welcome candidates to view our social medial channels and website to extend the conversation beyond the responsibilities of the role. Once you have completed the interview process, we conduct a criminal background check, where applicable by law.

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