Commercial Roofing Project Coordinator

Description

Project Assistant/Coordinator

Position Identification

Non-Exempt

Reports to: Office Manager

Position Objective

Job Functions

• Plan, organize, and establish objectives and goals for projects assigned.
• Provide the necessary daily coordination and communications to facilitate the flow and control of all project documents, information, and materials required to ensure the organized flow and profitability of assigned projects
• Create and control the contents of the project file to include:
  • To acquire, receive, maintain or file all contracts (making sure they are signed, or solicit signatures as needed to include insurances, licenses, bonds, NOCs, NOAs, etc.)
  • To initiate, ensure and control the completion of the project coordinator checklist
  • To ensure the CERTA program pre and post job inspection reports become a part of the permanent project file as necessary
• Prepare submittal packages for Project Manager's review, as directed (send out approved submittals and verify that they are received by the GC or customer). Review returned submittals and notify Project Manager of any adjustments.
• Apply for any required permits (to verify that all required permits are received before the job start). Also posted if required.
• Order any aerial photography (if required).
• Order any slope surveys (if required).
• Order job specific materials using the approved PO procedure and cost codes as directed.
  • Order, or verify, that materials are ordered from the approved vendor list using the best available price (equal to or less than the cost price used in developing the proposal) that meets or exceeds the needed quality level as the primary criteria for selection
• Assist the Superintendent with the mobilization of the project (required materials available when needed, rental equipment, portable toilet, housing, job specific book for Superintendent etc.)
• Prepare Direct Purchase by Owner, OCIPs and MCIPs.
• Prepare change orders as required at the direction of Project Manager.
• Coordinate with the Project Manager on RFIs/RFPs/meeting minutes/punch lists.
• Coordinate the flow and communications of paperwork and activity associated with any project.
• Review pay requisitions (progress invoicing) to include:
  • Payment request is consistent with the schedule of values
  • Payment request is approved by Project Manager
  • Payment request is returned to accounting
• Work with Project Manager to complete the close out package within 2 weeks of final billing (not including retainage) to facilitate the release of the retainage payment.
• Coordinate with Accounts Receivable for lien release.
• Maintain a well-groomed, professional appearance appropriate for the position and situation in which the Project Coordinator may be involved.
• Provide effective leadership for the production department, i.e. teamwork, motivation, and positive employee relations.
• Perform other related duties as assigned.

Knowledge, Skills & Experience (Essential)

• High School Diploma or equivalent, college preferred
• Minimum three (3) years of construction industry experience with emphasis on all facets of business including but not limited to customer relations, project administration.
• Other critical skills include planning & organizing; problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner.
• Strong attention to detail
• Microsoft Word, Excel, PowerPoint
• Must have a valid driver's license
• Comfortable visiting actual job sites periodically
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with co-workers.

Knowledge, Skills & Experience (Desirable)

• Bachelor Degree in Engineering, Construction Management or related field
• Knowledge of business and management principles
• Knowledge of project management software, CRM.
• Extensive knowledge of roofing materials, techniques and requirements

Key Competencies

• Quality Focus
• Problem Solving Ability
• Proficiency with Microsoft Excel or other spreadsheet program, including strong analytical abilities
• Documentation Skills
• Superior Listening and Communications Skills
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with coworkers
• Sound problem assessment and problem-solving skills
• Sound judgment and ability to make decisions
• Well organized; Adept at planning work and managing time
• Extreme attention to detail and high level of accuracy
• Initiative
• Integrity
• Adaptability
• Teamwork and collaboration

Occupational Health and Safety

• Responsible and accountable for compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
• Correct utilization of appropriate personal protective equipment

Working Conditions

Physical surroundings: Office and field environment with typical office machines and exposure to noise and temperature as well as exposure to typical hazards of jobsite, including ladders, construction materials, etc.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds.

Domestic Travel: Occasional, for purposes of training in operating units or visiting job sites.

Extensive Hours: Subject to overtime