Personal Assistant

About the Role:

The Personal Assistant at Tevet LLC will play a crucial role in ensuring the smooth operation of daily activities for executives and team members. This position requires a proactive individual who can manage schedules, coordinate meetings, and handle correspondence efficiently. The major end result of this role is to enhance productivity by allowing executives to focus on strategic initiatives while the assistant manages administrative tasks. The Personal Assistant will also be responsible for organizing travel arrangements and preparing reports, which are essential for informed decision-making. Ultimately, this role is vital in maintaining an organized and efficient work environment that supports the overall goals of the company.

Minimum Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as a personal assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Preferred Qualifications:

• Experience in a corporate environment or with executive-level support.
• Familiarity with project management tools and software.
• Strong understanding of office management procedures.

Responsibilities:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Handle incoming and outgoing communications, including emails and phone calls, ensuring timely responses.
• Coordinate logistics for events and meetings, including venue selection and catering arrangements.
• Assist in project management tasks by tracking deadlines and deliverables.

Skills:

The required skills for this position include excellent organizational abilities, which are essential for managing multiple tasks and priorities effectively. Strong communication skills are necessary for interacting with various stakeholders and ensuring clear information flow. Attention to detail is critical when preparing documents and managing schedules to avoid conflicts. The preferred skills, such as familiarity with project management tools, will enhance the assistant's ability to track project timelines and deliverables efficiently. Overall, these skills contribute to a well-structured and productive work environment, enabling the team to achieve its objectives.