Administrative Coordinator II

UCF Global:

UCF Global at the University of Central Florida functions as the primary international hub for students, faculty, and staff. Through strong partnerships, UCF Global is committed to increasing international and local mobility and enhancing the university's global competency. Encompassing English language, academic programs and multiple support services for the international population on campus, and our local communities. UCF Global aids in transforming the lives of the UCF and global community.

The Opportunity:

The Administrative Coordinator II position will provide executive administrative project, and professional support to assure the goals of the Associate Vice President (AVP) are met. With general guidance, this position will handle and implement projects that promote and achieve the academic mission and objectives of the unit. Working independently, this position will work with senior leadership to facilitate various projects with internal and external stakeholders. This position will work considerably with the external community providing appropriate and professional communications on behalf of the AVP. This position will be responsible for preparing, reviewing, proofreading, and editing internal and external reports and presentations with minimal guidance. This position may be responsible for various administrative tasks and project management duties as assigned by the AVP.

This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• With a strategic lens, edit and analyze data and other pertinent information as requested to assist in the preparation of information and reports for both internal and external meetings and events.

• Prepare high-level professional reports and presentations as guided by the AVP. Determine materials required, evaluate quality, and compose communicative materials as required for varying stakeholders (internal and external).

• Corresponds with all participants on agenda and subject of meetings with materials for background.

• Acts as the main point of contact in setting priorities for the AVP relating to appointments, itinerary, communications, and travel arrangements.

• Coordinates all logistical, protocol, and administrative arrangements for meetings and special events and ensures all necessary documents and materials to support the AVP are provided in advance of the meeting.

• Ensures effective and appropriate access to the AVP and utilization of their time by managing and maintaining a complex calendar, keeping appointments, and meetings on time; arranging a variety of routine and non-routine meetings; and responding too invitations on behalf of the AVP.

• Provides administrative support when needed for various work groups, projects, and committees that are periodically organized and needed for the AVP.

• Acts in a capacity as project manager, under the general guidance from the AVP, prioritize and allocate projects and inquiries to the appropriate stakeholders with UCF Global.

• Working independently, conducts research and composes regular, non-routine and sensitive, often confidential correspondence relative to projects, programs, and meetings. Upon request, takes meeting notes, prepares final documents for the AVP's review. Prepares other written correspondents or documents as needed. On behalf of the AVP, creates, reviews, and proofs highly sensitive documents for grammar, editing, and content prior to them being signed and sent out.

• Research opportunities for grants and organizes meetings to delegate tasks related to grant writing and submission.

• Reviews, analyzes, and revises highly sensitive drafts of correspondence for the AVP involving UCF Global administrative and policy decisions and other related policies and procedures.

• Performs other related duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• 4-6 years of relevant experience in an administrative role, preferably within a higher education setting.

• Proficiency in MS Office Suite, including Word, Excel, PowerPoint, Teams, and Outlook.

• Advanced Excel skills for data analysis and presents findings effectively to multifaceted audiences.

• Experience with enterprise systems like Workday or PeopleSoft.

• Familiarity with academic scheduling tools and document management systems.

• Proven experience supporting executive level staff.

• Strong written and oral communication skills, with the ability to interact professionally with internal and external stakeholders.

• Above average customer services skills.

• Strong organizational skills, capable of managing multiple tasks and projects.

Additional Application Materials Required:

Please submit your resume and a cover letter outlining your qualifications and interest in the position.

Special Instructions to the Applicants:

This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-HYBRID

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.